ARLD Board Minutes
October 27, 2006
MLA conference room, 2:00 pm - 4:30 pm
Agenda Additions - none
Approval of Minutes from August meeting - Approved
Old Business
1. Organizational issues
a. Election results and new Board members
Kate moves to 2-year position; Robin will be the new incoming Chair; Chris Kline will be the new communications person; Stephanie's term is ending in Dec.
b. Open positions (volunteers?) Kate will continue to be our Membership liaison to the MLA Board through early spring 2007. We may need to seek new volunteer for that task at that time.
· Need Legislative liaison – Gretchen Pyle (St. Mary's); Janice Kragness (St. Thomas) previously volunteered to participate in Board. Jane Ann Nelson (Augsburg) may be interested. Victoria will contact these candidates and ask. If none are interested we will put a call out on the ARLD listserv.
· Need new web person – Carla Pfahl? Victoria will ask her.
· Kim Clarke will continue to do ARLD Dialogues with Lynne Weber as backup.
· Event planning (generic) – not critical.
· Leadership Committee – Lynne Beck
2. MLA 2006 conference wrap-up (J. Newsome)
a. Evaluations – discussion of each to pull out ideas for future sessions and ideas for improvement next year.
· Thank you notes. Moderators should do thank you's and send comments (edited – should apply only to that particular session, should include positives and constructive criticism).
· Speaker handouts – MLA office had problems getting handouts and bios from speakers.
· Technical/AV challenges: put a computer in each room with presentations pre-loaded? Ask presenters to bring backups on flash drives
b. ARLD Annual business meeting at MLA
Good turnout, ~30 people; Linda will write up minutes.
c. Academic Librarian of the year
Linda is working on getting procedure in writing; announce at ARLD Day and call for nominees.
3. Legislative Forum & issues (Vaughan & Docherty)
a. MLA platform issue at MLA: Legislative Lobby Day at the Capitol in late March or early April 2007;next year they will try to do a webinar in advance to discuss ideas and prepare. It is a big PR effort – "please support our library"
http://www.mnlibraryassociation.org/Legislative/2007%20Platform.doc
· Online vote for increasing MLA membership dues – next week
· MLA 2007 conference will be in Mankato. Victoria is on local arrangements committee. First program committee discussion will be at January meeting (Robin will be ARLD chair at that point so will need to attend).
· MLA 2008
· Orientation for new MLA Board members at 9:30 on Dec. 15, with board meeting 11:30-2:00
· Nov. 17 is next MLA Board meeting
4. ARLD Day planning
a. Venue – Earle Brown Center (Brooklyn Center) is tentatively reserved; Contract in process; Barb will try to get the Arboretum for 2008.
b. Theme and keynote Speakers
Ideas for topics: Power of persuasion (from B3) & good presentation skills; K-12 Higher Ed/Info Lit connection; digitization, the process (Jason Roy?); Cody Hanson’s Podcasting session; use of new technology (afternoon breakouts?); metadata – practical, hands on; F2 was excellent (Collaborative approach – Concordia); web/Library 2.0; institutional repositories; learning objects. Digitization & institutional repositories together; New technology-Web 2.0 together
· Carryover ideas from last year: Publishing; information ethics; new methods of communication for college students; IL and effective ways to teach it; breaking free from traditional library services, thinking, resources; research portals; outreach to students that reach; federated searching
c. Timeline
Event date is Monday April 30, 2007. Stephanie will send out a save the date message immediately (via Barb). This message will also call for ideas on what people want to see, and will include event location detail.
· December– try to nail down keynote name so invitation can be extended; look at what is happening at ALA and ACRL to get ideas
· November – Budget needs to be requested
· December – Sponsorships (ck w/EBSCO, etc.)
· January – February - we can start working on details about food, etc.
· January – early – send out call for proposals for breakouts. Need two-four breakout sessions.
· January – set up subcommittees (food, posters)
· [Posters again? Yes. They can be set up all day at this venue]
· FEBRUARY (1st week) call for posters should go out.
· March – registration starts
5. Library School liaisons (Weber and Newsome)
a. Update
· Brochures and letters will be sent out soon.
· MLA gives new library school graduates a free year membership.
· MLA will be doing a reception for St. Kate’s. Barb will check on how to get ARLD (and other MLA division) representation at that event.
· Add a job shadowing opportunity to the letter, for the future? Less of a time commitment than a formal mentoring program, which did not get many "takers" last time MLA tried it.
New Business
Victoria will ask Barb to establish a listserv for ARLD to avoid continuing problems
Stephanie wants to do a wiki for the MLA board. She will find some free hosting software (PBWiki?).
Present: Victoria Peters (Chair); Karen Docherty; Linda Eells; Stephanie McConnell; Kate McCready; Jim Newsome; Melissa Prescott; Barbara Vaughn ; Lynne Weber