ARLD Board Meeting

May 18, 2007

2:30-4:30pm

CLIC Conference Room

Minutes

Approved April Minutes
Addition to the Agenda – 7a. Legislative Committee report (Newsome).
ARLD Day: wrap up, evaluations, helpful hints for next year

§ Attendance (registration) ~ 85

§ Two people did not get lunch (food ran out)

§ Technical glitches, otherwise everything went very well

§ For next year: More time for lunch; more water in pm; review feedback when doing planning for food next year; need to better coordinate signs from sponsors (need big laminated signs) – time constraints this year.

§ Could we survey all ARLD members and ask if there are constraints on them attending ARLD Day? Too far to travel? Day/Date issue? Program? Funding?

§ Jim will book Arboretum for April 2008 and we can think about whether to change the venue.

§ Kudos to Victoria! Good planning.

§ Financially we came out in the black.

§ Let's check out PayPal type options for registration (Kate and Deb will do some research on details). Maybe we could be a beta for MLA, since this seems like something that could benefit the whole organization.

MLA Annual Conference –programming, other planning, timeline, etc

§ Review of ARLD sponsored and co-sponsored programs.

§ Robin will contact presenters of sponsored programs to let them know they have been accepted.

§ Moderators will work with each presenter after those assignments are made.

§ Contact info and bios are being gathered and will be provided to moderators.

§ Program going to printer June 15.

§ When we have a complete and accurate list, we will send a note to the ARLD listserv with program specifics.

§ Business Meeting tentatively scheduled for 6 pm Wed. Oct. 24.

§ Lunch with exhibitors Thurs noon.

Bylaws Revisions – discussion of proposed changes

Current and proposed revision of bylaws reviewed and discussed.
Major changes: Purpose greatly expanded; Membership and Officers sections changed, including term starting and ending dates; roles (Legislative Liaison proposed as an elected position; Secretary no longer Secretary Treasurer)
Changes have to be approved and recommended by board and then have to be approved by ARLD members.
How do we distribute the changed document to members in a way that is understandable or meaningful to them? Email with Subject line that says "Complete Revision of Bylaws" and then in the body include list of substantive changes, old and new text for each article (e.g. "form Article …)
If new bylaws go out to members in Sept they could be approved at Board meeting at MLA conference. During Board meeting move to discuss as a whole rather than approving article by article.
There has to be a quorum for approval. We do not have a current slate of members. Does a quorum include the ACRL members who are not also ARLD members?
Robin will send changes out to Board for comments prior to sending to ARLD listserv.

MN Librarian of the Year Awards committee. Report

§ Review of nomination timeline and nomination forms.

§ Call for nominations – Linda will send form and call from last year to Kristen Mastel and Deb. Deb will post forms on ARLD website and on blog.

§ Due date July 6, 2007.

§ Nominations will be sent to lle@umn.edu.

Nominating committee report.

§ Robin and Kate will come up with timeline and wording for call for ARLD Board nominations

§ Three positions will open this year: Chair-Elect, Member-at-Large, and Secretary

a. Legislative Committee report

§ MINITEX funding - requesting addition of $1.25 million/year for 2 years.

§ E-12 and Higher Ed bills under negotiation and may get vetoed.

§ Bill passed for Henn Cty to merge with Mpls city libraries

Recruitment strategy for 2007-8, communication/technology, dialogs – (brief)

§ Dialogs - no news – Kim & Melissa have both been very busy. Jim will contact Kim to ask about plans for dialogs for this year.

§ Recruitment letters to library school students were not sent out due to staff changes in MLA. Jim will talk to Lynne Weber about how to proceed from here. Jim attended several job fairs with Heidi Hoks; we got no new members from that experience but recruiting takes time. Attendees did not differentiate between MLA membership and ARLD membership. We need to pick the events we want to attend and go every year, not sporadically, so people get used to seeing ARLD and gain a better understanding of what we are. Keep recruiting on the agenda.

ACRL news (brief)

§ Jim submitted annual report to ACRL, and Kristen sent Chapter Newsletter report with pictures from ARLD Day. Editor commented to Kristen how nice the photos were (thank you! to volunteer Claire Stokes for being the photographer).

M.L.A. news (brief)

§ Auditor report delivered Dec. 31. MLA org. will be fine.

§ Membership is down. Dues increase may have had an impact. Our dues are comparable to other states and we had not raised them in ~10 years, but are high relative to ALA dues for higher income individuals. We lowered the dues on the lower end to help recruit student members.

§ MLA Foundation has contributed financially and asked MLA to create a new strategic plan or sense of direction.

§ May hold a Library Summit to determine what MLA can do to more broadly serve the state.

§ MLA Board has an Exec Committee, elected membership, will be meeting every two weeks. They will be working on issues currently being handled by volunteers with vacancy in Exec. Director position. Exec Board will review bills.

§ MLA conference expenses exceeded income last year.

ARLD archives at MHS (brief)
Other
Next meetings- where and when… bring calendars

No meeting for June.

July 27th next meeting, 2:00 in ?CLIC meeting room?

August 17th (tentatively) – Lunch meeting, location and time TBD at July meeting.

Present: Jim Newsome, Robin Ewing, Kate McCready & progeny Alex, Kristen Mastel, Gretchen Pyle, Deb Bergeron