Minnesota Library Association
Academic and Research
Libraries Division
Executive Meeting of March
16, 2007
CLIC Meeting Room
2-4:30pm
February Board meeting minutes were approved.
Adopted Agenda; no changes
1)
Program Planning
a)
ARLD Day Planning (Victoria)
i)
Contract – Victoria
will handle contract with MN Landscape Arboretum. Need approx. 100 attendees
ii)
Registration –
Regular MLA, ARLD, ACRL members $60; non-members $75; student $35; on-site (charged
after April 20 due date) $80.
§
Registration call goes out between March 26-29, and is
due April 20.
· Deb will put call for registration and registration form on the website.
· Registration should be directed to contact to be id'd by Victoria
·
Deb, Victoria, and Kristen will revise last year's registration
form and will add fax option.
·
For next year, consider PayPal or some mechanism for
enabling secure online registration.
iii)
Food - Victoria
will get more information about options-vegetarian? Dinner or sandwich buffet
preferred.
iv)
Program/Agenda
·
John Riedl ($500 hon.)
·
Four programs will be offered in addition to AM keynote
(two breakout sessions, two options for each)
Session 1A: Michele Twait - Crossroads and Detours on the path to information seeking (big room): Robin –moderator (Deb will do co-mod duties)
Session 1B - Victoria's session
(small room) – Jim Newsome- moderator
Session 2A Debbie Hackerson- Social Bookmarking (big room) – Melissa moderator, Deb co-mod.
Session 2B Sam Demas - Digital Repositories (small room) – Linda moderator
Victoria will send confirmation email (from presenters) to moderators
Robin will ask presenters for
bios to give to moderators [NOTE: Change to "Moderators are
responsible for requesting bios from their session presenter(s), and other
duties as specified in the Board Manual, p. 5-6."
Timeline: Reviewed timeline from last year. 9:30 start; chair gives
welcome & housekeeping, etc (hold drawings, mention elections, MN Acad Lib,
introduce board members,. Intro then at 9:50 keynote starts, until 10:50. Q&A 10:50-11:15 (leave flex until 11:30). Lunch 11:30-12:30. Sessions in Harvest rooms.
Session 1 from 12:30-1:45, then ½ hour break (1:45-2:15) including
posters; Session 2 from 2:00-3:30. [NOTE: These timelines changed slightly when
venue was moved to MN Landscape Arboretum)
v)
Volunteers see c.1.
below
vi)
Music – Lynne Weber?
vii)
Speaker introductions –
viii)
Evaluations
(1)
Adapt last year’s
(2)
Distribute &
tabulate
ix)
Possible
sponsors? CSA, Lexis Nexis, EBSCO –
Victoria will investigate
x)
Posters: Received two poster proposals, of the four
sessions we suggested as possible posters – one has said yes. Kristen will send out one more call. (Deadline extended to next Friday). If she gets more proposals we can review
over email.
b)
MLA Conference
Planning (Robin)
i)
Update from
meeting earlier on Friday
Committee met today.
·
Wed-Defending
Creativity….Gerald Haman; Thurs - Sandra Benitez, the Courage to Be; Friday –
"Unshelved" artists Bill Banes and Gene Ambaum;
·
Five breakout
sessions, with 10-12 options in each slot, so 50-60 total sessions.
·
Will be held at
the Mankato Convention Center, the Holiday Inn, and the Hilton Garden Inn
(under construction); Number of
sessions for each group has not yet been determined.
·
Kristen will
send out a new call for presentations this week Kristen will add topics to the call.
·
Winery tour
·
ARLD business
meeting on Thurs 11:45? Luncheon
meeting preferred.
·
Tues full or ½
day preconference workshops; Stephanie McConnell sent a note about EBSCO doing
one but they charge $500
·
Wed, major
speakers in pm – conference will start a little earlier
·
Thurs big full
day – walk to N. Mankato w/bfast when you get there and ride back
·
Breakout
sessions ams and pms
·
Friday conf
ends @ 12:30 after 2 breakouts and "Unshelved" presentation
·
Robin contacted
everyone who sent a proposal that was not accepted for ARLD Day, but has not
heard from all of them.
·
Reg. rates (for
members) $160 supersaver-by July 15; $175 early bird; $190 advance
·
April 27 is
their next meeting to review proposals from all MLA groups
c)
Volunteers
i)
Jim will contact
three about ARLD Day
d)
ARLD Dialogues
(Melissa)
Kim Clarke wants to do a podcast version. She needs a suggested date.
Decided to table this initiative for the present.
e)
Leadership
Institute
No update; Robin is doing bibliography
2)
MLA News/Recruitment News
a)
Jim will attend an
organization fair at St. Kate’s on April 16
b)
Update on letter
to students
3)
The Larger World
a)
ACRL Issues (Tabled until April meeting)
i)
Changing our Profile: Jim will be sending this in.
ii)
Chapters Council
iii)
ACRL Grant Money
iv)
Getting ACRL Minnesota member list
b)
Legislative issues
i)
Legislative Day 101 webinar took place on Friday, March
09, 2007.
ii)
Legislative Day is March 28.
4)
ARLD Organizational Issues, etc.
a)
ARLD Board nominations and elections committee update
b)
Awards Committee update – update next month
c)
Bylaws revision (Robin) – she and Jim are looking at other
chapter's bylaws
d)
Procedures Manual: Table until bylaws revised.
e)
Communications Task force
Present: Deb Bergeron, Victoria Peters, Robin Ewing (acting chair), Kate McCready, Linda Eells, Kristen Mastel, Melissa Prescott
Heidi Hocks – MLA Contact
Next Meeting – April 20, 2007