ARLD Board Meeting Minutes
July 26, 2006
CLIC Office, 1:00 pm-3:30 pm
Present: Victoria Peters (Chair), Karen Docherty, Linda Eells, Robin Ewing, Stephanie McConnell, Jim Newsome, Carla Pfahl, Melissa Prescott, Lynne Weber
Agenda Additions
Approval of Minutes – June minutes were approved. Jim will send to Deb to be posted to the ARLD website.
Old Business
1. Organizational issues
2. MLA 2006 conference planning (J. Newsome)
Every room at the conference center has wireless. Attendees should bring their own laptops/equipment. Jim will contact Barb to verify that she is confirming equipment setup.
a. Program – An abbreviated program will be distributed with registration materials and will include room changes, etc. Registrants should receive an email receipt. ARLD co-sponsorship to "B-5, p.7 top Shifted Librarian" will be added to the final program if sessions are listed by track.
b. Moderators – Jim will send list of contact/duties to board members; moderator assignments were made at the last board meeting and will be listed on the contact/duties sheet. An advocacy session with Camille Alire will be held all day Tuesday as a preconference, and again on Wednesday afternoon with a more specific focus on academics. Does someone from the board need to introduce on Wednesday? Victoria will check on that. Joanne Toussant from SPIN will assist. Rita Schultz, chair of SPIN, asks if we can have someone be an evaluation collector for a few sessions that we are cosponsoring. Jim will do one, and Linda will help with the "E-7 Wiki based web" session.
c. Evaluations: The MLA office will be handling evaluations (creating, bringing them to the conference, collecting them, and compiling results). The board decided not to have co-moderators hand out email signup sheets or have an online survey to gather feedback more specific to ARLD sessions.
d. New Board members: Jim will check to see who should attend the Friday luncheon. The board should all attend the ARLD business meeting on Wednesday from 5:00-6:00 pm. We should do a dine-around for the board and others – with 15 slots – right after business meeting (6:00). Newly elected members may want to come.
e. ARLD Annual business meeting
f. Academic Librarian of the year (Melissa): Melissa researched other organizations with awards of this type and produced a draft of criteria, eligibility, selection process, and nomination form for the board to review. Stephanie suggests sending nomination call out right away (out August 4, due Sept 5), then sending a second reminder at the same time as the call for elections. Barb should review the form also. Stephanie will send a call for nominations and the forms to the listserv, and will ask Deb to add these to website. Melissa and Linda will review nominations. The award will be presented at MLA conference Awards Banquet. We will ensure that the recipient has the option of attending only the awards dinner without having to pay for conference registration, if they cannot attend the full conference day.
3. Legislative Forum (Ewing)
a. Event was held on July 11. Elaine Keefe, Steve Kelley, and Suzanne Miller spoke. About 40 persons attended and formed groups by library type; academic librarians had enough representation to have a group.
b. ACRL platform is under development. There was some consensus among groups, e.g. to promote infrastructure support (wireless in every library). The platform committee meets next week, Wed. Aug 2. Robin is the ARLD representative on that committee.
4. Election of new Board members (Docherty)
a. Slate is set. Election opens on Monday Aug 28 and runs for three weeks. Barb is hoping to have new voting software in place, otherwise we will do an email vote. Karen will put together a message to be reviewed by Linda and Jim (Nominations Committee), and will then send to Stephanie to email to members. Karen will ask all nominees to submit a brief paragraph/bio for the ballot.
b. Procedure: Message will be composed to go out to ARLD members to encourage them to support academic representation on the MLA Board. Karen will talk to Barb about adding a message to the election call, and about the possibility of combining the MLA and ARLD ballots.
5. Library School liaisons (Weber and Newsome)
a. New revised recruitment form and cover letter for library schools were reviewed. This is a mailer focused on library school students, with the ARLD membership form on reverse.
b. Process and planning: Brochures and cover letter will be sent to local programs, including those with established distance education cohorts in MN (Milwaukee, St. Catherines/Dominican, North Texas, Iowa, Madison). Materials will be sent to both the chair of the library science dept. and the distance education coordinator. Timing: New incoming students should be notified soon enough to attend MLA if possible so the letter and brochure should go out ASAP. We could ask St. Catherine's to put the brochure in their new student packets. We should also take brochures to MLA. They will need to be revised relatively soon due to reflect new membership rates. Will the costs of printing and postage be born by MLA? Victoria thinks we may be able to get reimbursement from ACRL.
New Business
ACRL Chapter Council topics
§ Federal Research Public Access Act of 2006 handout
§ Council orientation manual available
§ $500 grant available if we want to sponsor a local presentation (at ARLD Day or MLA) on the "Using the Power of Persuasion Toolkit" by Robert Cialdini, AZ. The Toolkit is available online on the ACRL website at
§ http://www.ala.org/ala/acrl/acrlissues/marketingyourlib/marketingyour.htm
§ For more information on Cialdini's presentations see http://www.newinformation.com or http://www.influenceatwork.com
MLA Board meeting topics (next meeting)
Next Meeting: August 23 (Wed.) 2:00-4:30 location TBD