ARLD Board Minutes
MLA Office, 1:00 pm – 3:30 pm
Present: Victoria Peters (Chair), Karen Docherty, Linda Eells, Robin Ewing, Stephanie McConnell (via ITV), Kate McCready, Jim Newsome, Carla Pfahl, Melissa Prescott, Lynne Weber
Barbara Vaughn: guest
Victoria Peters called the meeting to order
Barb requested the addition of Legislative Day to the agenda
The December Board Minutes were approved as presented, and will be posted by the web manager.
Old Business
1. Members introduced themselves and welcomed Kate McCready, Carla Pfahl, and Lynne Weber.
2. 2006 Organizational issues
Karen explained activities of board (MLA; ARLD Day; other events Dialogues, @ your library, etc. – regional events)
2a & b. Members and volunteer assignments: board assignments and contact information, the ARLD Board Procedures manual, and board meeting schedule for spring, are all on the board webpage at:
http://www.mnlibraryassociation.org/ARLD/Board.htm
· Stephanie will send out a message about the ARLD website with link to Board members page.
· Lynne – responsible for outreach to people in library schools to increase awareness of ARLD– MLA student chapter is being planned but we can have a separate one if we wish - group thinks perhaps we could have a member of that group on the ARLD board rather than having a whole separate group.
· Jim –session for short 15 min. student programs at MLA? Will work with Lynne Weber and Lynne Beck about this and program at conference based on MLA Leadership institute (will also help plan the next one in Spring 2007 w/Kim Clarke)
2c. Meeting schedule for this semester is generally the 3rd Friday of the month from
2:00-4:30, with some exceptions. Schedule is as follows:
Monday, February 27th from 10:00-12:00.
Friday, March 24 from 12:00-2:30 (lunch meeting)
Friday, April 21 from 2:00-4:30 (April 28 is ARLD Day)
Friday, May 19 from 2:00-4:30
We will work out summer schedule during May meeting; Barb will reserve this room for after the MLA board meeting for now and we can change if needed.
2d. Other
· ARLD Board meeting at MLA will be on Sept. 27th from 5:00-6:30; Barb will arrange for food (following reception with vendors at 4:00)
· Elections – MLA would like us to hold our elections earlier - need nominating committee put together this summer; solicit ARLD nominees at ARLD Day
· Julie Kelly will come occasionally to report to us about MEMO information literacy survey group for assessing literacy effectiveness.
3.ARLD Procedures Manual- Barb and Victoria will work on getting the Procedures manual (currently linked from ALRD Board page, see item 2a & b above) on a wiki page so it can be more dynamic and would allow members to post commentary.
4. ARLD Day Discussion- ARLD Day is on April 28, 2006 at the MN Landscape Arboretum.
Karen led an update and discussion of the upcoming ARLD Day, beginning with an overview of ARLD Day – what it is, how it is set up – keynote speaker, lunch, breakout sessions.
THEME this year is “Games Librarians Play: Discover Your Inner Geek.” Gaming speakers from UW-Madison (Metronet session last month) will be our keynotes.
Karen is working with Barb and Victoria on sponsorships
Barb – contract will go to speakers next week
Food arrangements will be made and adjusted as registration numbers come in.
Lynne Weber will be working on music (Suzuki group?) – we can provide a small ($75 last year) honorarium.
Have to be out of morning session and lunch space at 12:30. First breakout session is at 12:30, and will be held in the “old” auditorium.
Afternoon sessions – Karen brought items that have been submitted in response to our call for topics. We have four 60-75-minute session slots to fill. Proposals already received were discussed. Several board members had additional suggestions. Matt Bailey @ Carlton (blogs? But wants to do it with someone else; we will check with others who may want to be on panel; need 3 people); adapting gaming principles to library instruction (Robin & Justine Martin); Stephanie and Virginia Dudley may propose a session on new AACR2/3 (called RDA now – Resource Description and Access); Carla P and Kate may submit session idea on virtual reference/Chat (technical aspects). Victoria may do session on PDAs and new tech. So we have enough ideas for sessions.
Posters: We may need another call for posters. Discussion about whether to cut poster sessions resulted in decision to continue because they are so popular. Only one proposal has been submitted so far but several committee members have possible poster ideas. Karen suggests lining them up in the back of the auditorium, where we would have room for more posters. Presenters have to set up their poster over lunch, with viewing from 11:45-12:15. Attendees can also view posters during the approx. 30 minute break in afternoon.
Stephanie will send out another call for POSTERS only but will send to board for review first – early next week.
During the February meeting we can firm up session and poster selections and talk more about sponsorship progress (meals; speakers; giveaways – iPod? Civilization game? Barb will check w/Best Buy). Hold drawing at afternoon break?
Registration call will go out in March (Stephanie)
5. MLA Annual Conference 2006 – planning discussion (Jim)
Review of announcement letter from MLA 2005. Jim will make edits; make suggested changes to him by end of next week; he will send draft to Stephanie the following week to send out; Barb will take to MLA program committee.
5a. Conference Topic: Theme: Creativity and Collaboration: Minnesota Libraries Lead the Way
Shall we have “tracks”? Barb says that should come later after programs are set for all units, not just ARLD.
Should we have a board-sponsored program? Discuss at later meeting. Could just pick one session proposal to put our stamp on OR come up with one of our own.
5b. Evaluations: Barb V.- MLA will be working more closely with speakers and with conference site to deal with some of the issues identified in evaluations last fall (handouts; technology; food; temp)
Specific question re: What would you like to see next time? Can MLA add a line like that to main conference evaluation form? Barb will bring MLA conference eval. form in for our review.
5c. Ideas: Review of call for conference ideas; we need to come up with new topics; use leftovers from brainstorming ideas from ARLD Day planning discussion.
Jim reviewed overall MLA conference evaluations but found only a few ideas for future topics: resource sharing; consortium building; big-picture thinking – not just how we did X well; MLIS programs in general ?how much interest in this; topic tables – general discussion about a topic; Google; welcoming diverse populations in the library (Somali students, etc.);
UMN/MINITEX Reference Symposium ideas can inform our planning
Conference programming ideas - how should we solicit? We come up with ideas & thematic direction but are open to others.
Ø ask people to represent information from sessions seen at national conferences that others may not have seen
Ø suggestion – website feedback form – Linda will work with Deb Bergeron to pass on information obtained before, and train her on FrontPage forms – this is time sensitive
Ø other ideas for soliciting planning ideas?
Ø in your own libraries, use forums available to you to solicit feedback – let your community know what you are doing with ARLD and what you need – adapt our email call-
Ø add feedback to our evaluation form from ALRD Day, Dialogues, etc. – whatever we do
Topic brainstorming:
- what tools are people using social networking and its tools (not incl. Google) ; folksonomies, and tagging; e.g. Delicious (cat tool for people with < 200 books); flickr; etc. (Carla- will send out link to article about new stuff like this); Facebook; MySpace
- library student session on ??? Whatever they propose
- visual interfaces (e.g. podcasting)
- millenials and libraries
- leisure or popular materials (all formats) in academic settings
- scholarly communication is still a big issue (ACRL has new scholarly comm. person; Chicago office person and Karen Williams?)
- genealogy in academic libraries
- professional development
- leadership
- telling your story
- consortial development/consortial issues
- cooperative collection development
- library-faculty collaborations
- outreach to diverse populations
- management skills, including presentation & meeting skills, mentoring
and other topics that …Jim will draft.
5d. Timelines
Overview of MLA planning timeline distributed by Jim – he will make changes (i.e. final program info due to MLA in MAY, not June, etc.).
Traditionally Stephanie sends general call for proposals in Jan and in Feb (before Feb 27 meeting - see draft)- First call can go out immediately
Proposals have to get back before March board (MLA) meeting so we can review and decide which to submit.
Our program ideas get sent to MLA in March; they decide whether or not to accept.
Program has to be finalized in May; gets mailed in June
5e. Other
Barb will add call for PowerPoint or other presentation materials to speaker information – they can be asked right at the conference to send us stuff- she could make it part of the speaker contract. We can then post materials to our website.
We can put out a call for PPs from MLA 2005 (Steph and Victoria will send theirs to Linda & Deb)
6. Next ARLD Dialogue
Phuoc Tran and Kim Clarke dialogue on intercultural communication/education (Victoria will send Linda the email she received from Kim); will be delivered via Breeze; will have readings and a website; will be archived and put on ARLD webpage.
· Dialogue currently scheduled for Wed, Feb. 1st. This seems early to the board. Victoria will email Kim and let her know that timeline seems rather short.
New Business:
Barb –
· Legislative Day – all info is on website, you can register online, there is no charge; MNLink is planning a celebration at the Capitol that day
· Online Membership is not up online yet but she will have it up in time for ARLD Day registration.
· She needs an ARLD board liaison for MLA membership group. Kate McCready volunteered.
Reminder: Next meeting is Feb. 27, Monday, 10:00 – 12:00