ARLD Board Meeting Minutes
Friday, Jan. 12th,
2007, 2:00 PM – 4:30 PM
MLA Conference Room
Approval
of Minutes-October and December minutes approved. Linda will send to Deb to be posted to the web.
Old
Business
1.
Organizational Issues
a.
review
who is doing what, and have updated on web site
b.
open
position(s)
·
Delete
Quotable Facts volunteer position from website; temp.
·
Lynne
Weber is working on Library School outreach, and on planning for next
Leadership Institute (latter ends in April).
·
Kim
Clarke – Event Coordinator - mostly ARLD Dialogues – small group meetings
around the state where someone chooses a topic, bring someone in to talk, and
have a lunch chat (info lit, blogs, cultural awareness), 10-30 attendees. Does she still want to do it or do we need a
new coordinator? Melissa will work with
Kim as contact to the board. Jim will
check with Kim and let Melissa know.
·
Lynne
Beck – Distance Learning Roundtable liaison – this position should not be
posted to the official board list on the web.
·
Carla
Pfahl - ?role? interest? Kristen will ask if she is still interested
in helping out. Possible Leg. Liaison
role?
·
Stephanie
McConnell still wants to be a volunteer; her attendance will be sporadic
because she is in Chicago.
·
Legislative
Liaison – Robin distributed a list of duties for this position. She suggests creating this as a regular
board position rather than a volunteer post.
We have to add it to the board bylaws and have it voted on. For summer election, put on ballot with
clause saying something about it being moved from a volunteer to a regular
board position contingent upon vote.
Two year term or three year term?
Robin notes that continuity is very important for this particular
position.
o
Jim
suggests that he, Robin, and Victoria work as a subcommittee on getting this
added to the bylaws, as well as performing a general review of those
bylaws. All members should review the
bylaws and let one of the subcommittee members know of any proposed changes or
corrections. They suggest a special election
after the board meeting.
Possible candidates? Gretchen Pyle and Janice Kragness (ran for
Member-at-Large) contacted by Victoria to see if they have any interest but has
not heard from them yet.
2.
ARLD Day – Barb is waiting for the final contract, which she is working on with
the Earle Brown contact. Need three
Internet/wireless connections, and two data projectors for breakouts (can we
bring our own projectors? Barb will check).
a.
venue
information/food and breaks, etc.
Earle Brown Heritage Center (EBHC) –
Victoria took a tour and distributed
promo packets to the board including menus.
b.
budgeting
and finance – see Dec. 15 minutes for budget review and pricing information. Approx. $30 per person overall is estimate
but Barb is negotiating with EBHC. Last
year we charged $50/person, this year we may have to go up to $60. We won't have to pay airfare and housing for
speaker but we do pay an honorarium. We
usually need at least 100 people to break even.
c.
keynote
speaker – John Riedl has confirmed!!
Victoria and Barb will talk about what to offer and then Victoria will contact
John and extend official invitation.
Kate provided Barb with his CV from his website, for composition of bio. Victoria sent out links to Dr. Riedl's
website and distributed his GroupLens article and handouts about things he is
doing.
d.
call
for presentations (and poster sessions?) – we should have room for approx.
eight posters. Barb will check with
Earle Brown.
TOPIC: what are we looking for?
·
Do
we want to call for certain topics or just throw out a broad call
and sift
through responses? Theme draft idea:
"Find More Like This…Discovery,
Wayfinding, and Networking". Need
to include relationship to research
process. For call we could do something
like, "seeking
topics broadly related to discover, networking, community…and their relationship
to research and scholarship"? We
need to be inclusive of tech services, etc. e.g. all areas of academic
librarianship (PRIMO, CLICNet's new OPAC, metadata harvesting tools…) .
·
We should send the call for proposals and
posters together; we can ask people to move from one type of presentation to
another.
e.
publicity
process and timelines - Victoria will send call for posters and proposals to
Kristen by next Thursday, Jan. 18 so she can send it out to the ARLD list (arld@lists.mnlibraryassociation.org
) – deadline should be Feb. 14.
Reminders should go out on Feb. 1 and Feb 7 (approx). Online registration is not yet possible due
to security issue for credit cards.
f.
student
volunteers – St. Kates, Jan. 28 event in the evening, info for students for new
semester. MLA will be there. Jim will attend this and recruit volunteers
and ARLD members.
g.
Evaluations
– Deferred to Feb. meeting
h.
Music? Deferred to Feb. meeting
3.
Library student recruitment (Jim, Lynne, Barb)
a.
letter/mailing
– Barb will send to Victoria to sign.
They should go out next week.
Mailing includes ARLD membership forms. Ten copies will go to each
school and they can copy more if necessary.
4. ARLD Web Page/Wiki/Blog/ListServ – functions. Where do we go with these four means of
communication? Do we need all four?
The
list and webpage get used the most and are essential. Wiki could be used primarily to update ARLD Board Manual. Blog
discussion…what is the purpose? What kind of information would be included?
Does it duplicate our website and listserv?
Would it overlap with other blogs (MLA)? Melissa suggests that it could
be embedded into our website. You can restrict contributors…Robin suggests that
we discuss this more in Feb. and think about which blogs we use personally, and
why, and could we model one after that?
Victoria and/or Robin can ask at ACRL chapter council discussion to see
if others are using blogs. We kept
returning to the question of purpose – when and why would we use it?
5.
Status of ARLD Dialogs- in process until we hear from Kim whether she wants to
continue. Jim will forward Kim's
response to Kate, who is willing to help.
6.
Any ACRL issues to report?
We
need photos from conferences to submit to the next newsletter with our chapter
report.
7.
Library Legislative Day – update and other legislative issues
·
Library
Leg Day is Wed. March 28.
·
MLA
is declaring that week MN Library Week.
Trying to get a little rally going on the steps.
·
Karen
Docherty, Elaine Keith, and Robin are participating in an online chat on March
2 via webinar (using WebJunction), "Legislative Day 101" to figure
out details (what do I wear, how do I approach legislators…). Kristen suggests recording the webinar.
·
Registration
will be available on MLA website next week.
·
MLA
is buying parking permits for the use of those who register to attend (and pay
fee).
8.
MLA Leadership Institute – Barb
Deadline
is next week for applications. Number
of applications is disappointing but some board members know of others in
process.
Institute
is held April 17-20
New
Business
1.
MLA News?
Member
renewals are going on right now. Forms
are online. Institutional membership
renewals are going out this month (in paper).
2. MLA
Annual Conference – start on first call for proposals. (Barb)
Email
will go out to program planning people soon with details of what needs to be
done. First meeting will probably be in
March. Brochure goes to the printer in
May so they can get most of the registrations done in the summer.
MEMO
folks – 2008 joint conference – we endorse that? PLA national is here that May.
Robin
discussed the timeline and distributed planning document and 2007
suggested/possible topics. We should send out call for proposals AFTER the call
for ARLD Day proposals – so mid-Feb at the earliest. Reviewed list of topics, which included feedback from last years'
MLA breakouts. We can revisit after we see what is happening with ARLD. Robin will revise topic list and send out
for us to look at in February, and will draft a proposal message to send to
Kristen at the proper time.
Barb: We should start thinking about who we want
for speaker for ARLD (four big speakers total). We should also think about timing issues.
3.
Academic Librarian of the Year Award Process- Melissa and Linda are the
subcommittee. Linda will write out a
process. Call for nominations will be
made for the first time at ARLD Day.
4.
Bylaws Review (with new election date, etc. these need reviewing and change)
5.
Board Procedures Manual – we need a process for reviewing and updating the
Procedures Manual that Julie Kelly started several years ago. It is posted to the website, on the Board
page. Robin suggests that each person look at "their" section and
bring suggestions to next meeting.
Calendar (last three pages) needs to be re-evaluated. We definitely need to change dates for elections,
add Librarian of the Year process, etc.
We will flag changes at our last meeting and discuss how to make
changes.
6.
Other:
Kate
is MLA Membership group rep for ARLD Board.
Barb's
goal for MLA is 1,000 members.
6.
Future Meeting Dates:
February
16, 2-4:30
March
16, 2-4:30 (Jim cannot attend; Robin will run the meeting)
April
20, 2-4:30
May
18, 2-4:30
Either
June 16, July 13, or July 20 (don't need both); informal lunch?
August
17