ARLD Board Minutes
February 27, 2006
MLA Office, 10:00 am – 12:30 pm
Present: Victoria Peters (Chair), Deb Bergeron, Kim Clarke, Karen Docherty, Linda Eells, Robin
Ewing, Stephanie McConnell (via ITV), Kate McCready, Jim Newsome, Melissa Prescott,
Lynnee WeberGuest: Barbara VaughanVictoria Peters called the meeting to order.2.The January Board Minutes were approved as presented, and will be posted by the web
manager.
Old Business
1. 2006 Organizational issues
a. MLA Membership committee – Kate is liaison
b. MLA Communications committee – Stephanie is Chair, and our liaison
c. Volunteer assignments: Lynne & Jim, Leadership Institute – they will work
out charge and timeline
* New Librarian of the Year committee – Melissa and Linda
* Events planning – Carla and Kim, co-chairs
* Quotable Facts – Felicia Herman
d. MEMO/Info Lit initiative: Stephanie McConnell will be the ARLD liaison to
that group (Julie Kelly and JaneAnn Nelson, co-chairs)
Jim will inform MLA of liaison assns2. Legislative Day (Robin) is FREE and it is on March 30. Platform is very lean, it is not a
budget year. MLA/MEMO platform is available at www.mnlibraryassociation.org/Legislative/2006%20Legislative%20Platform.doc
Instructional classification of school librarians is a big issue. For issue see
/http://www.schoolmatters.com/
Robin will send something out to the list
Victoria wants to know our various levels of funding from the State, and who "our"
advocates are (i.e. advocates for state-funded higher ed institutions) at the Legislature. She is
on the budget committee for her campus and will report back.
Jim & Robin - there will be a Legislative Forum this summer where the platform for next
year will start to be formed. Also National Library Legislative Day in Washington May 1-2
(see http://www.ala.org/ala/washoff/washevents/nlld/nationallibrary.htm )3. ARLD Dailog - March 1 – Kim Clarke – Performing culturally-competent librarianship
Ten people have signed up. Event is happening in Wilson Library, U of MN. Phuoc
Tran is co-partner for the session. They will be starting a blog on this topic, hosted by the U
of MN. Kim hopes to Breeze-ify the session.
Victoria wants blog linked from the web page. Kim wants all of our events and
associated blogs, etc, linked from the ARLD Events page.
Kim wants to do a survey statewide of who has access to web conferencing tech.
Kim wants to do a session on teaching librarians how to make presentations more
interesting; also one on CV/continuous appt support
She wants to have these Dialogs 3-4 times/year
Victoria wants to make sure we are doing something to have them at other locations
around the state, whether that be physically, or via technology. We need to encourage on-site
sessions due to the value of face-to-face networking, enhanced by Breeze recordings of the
sessions that would be made available to others. 4. MLA Conference Planning – Jim Newsome
* General Program Focus: Much had already been decided at the MLA conference
planning committee Jim attended, including schedules for the days.
* Conference title: Creativity and collaboration: MN Libraries Lead the Way
* Sept 27-29, 2006 at the St. Cloud Civic Center (Wed-Fri)
* Wed evening: business meeting from 4-6, then Dine-arounds, and networking event
at 8:00 (speed networking). Friday's schedule includes only one breakout session from 8-
10, an am keynote, and lunch for "leaders"
* There will be wi-fi, probably.
* Exhibitors want more time where there are openings with no programs scheduled.
* We have only five slots for sessions.
* Wed – keynote is Dr. Bob Williams, SLIS, U of South Carolina-public library issue;
breakout time is 2:30-4:00 (four major sessions, we'll probably get one out of the four),
three on Thurs (8-9:15, ten breakouts; 9:30-10:30 keynote speaker TBA-something on
trustee trends, and one on Friday morning (brainstorming ideas for keynote).
Comment: we would like to have a keynote in that is a little broader and would appeal to
academic libraries as well as public. Ideas: Lynnee-presentation on the Govs' trip to
China; Kate – demographics, how our users are changing in terms of the language they
speak, etc, interesting to public and academic community (Kate will follow up)
* Next MLA meeting is MARCH 10. Get academic keynote ideas to Jim before thenQuestion for Barb – how many sessions are we going to have room to do* If we do ten
like last year, we will be doubled up on each of the scheduled breakout time slots. She
will clarify with Jim.
Program feelers:
(1) library science student presentation on image tagging using Flickr
(2) library student demo on using Delicious to do tagging of recipes (put them together as
a panel
(3) Concordia-Moorhead on Art History – collaboration on IL in the humanities
(4) Bethel reference librarians – Gen Y Millenial presentation, they use a student panel
(5) Metro State group w/Dayton's Bluff branch – how their collaborative effort is
working out
(6) MINTEX-NetLibrary & Ebooks, ELM, MINITEX, ELM & MNLINK, an express
tour. Suggestsion made that we only sponsor vendor talks on a very limited basis , or not at
all, esp. since we have such limited spots this year.
(7) Revisited brainstorming ideas from January 2006 meeting. Jim will take forward (to
MLA) general topics: mentoring and leadership (how do you motivate newer librarians and
turn them into leaders*), and outreach to diverse populations.
How to design, use evaluations for future planning- Let's revisit this in a future
meeting, in the summer Timelines: Final deadline for proposals with names and institutions is March 20, so at
our next meeting we should have all of our submissions and can decide which we want to
carry forward. However, MLA conference planning committee is meeting March 10 to
discuss proposals although April meeting is when final decisions are to be made. Jim
will work with what we have so far at the MLA March 10 meeting. Submitters are
notified then that they have been accepted. Suggested that we make a first call for poster sessions in April, with deadline the
end of August.
May: we are to send out a message about dates and ask presenters for equipment needs.
June, final program info due to MLA for each session
July & August we set session moderators; plan business meeting; correspond with
speakers; work on evaluation forms
Sept reminder to people to register. 5. ARLD Day discussion (Karen)
* Speakers contracts sent, logistics being worked out. Need to arrange for a cab/limo to
transport them to and from airport.
* Timeline: registration 9:00-9:30; keynote 9:30-11:45; lunch 11:45-12:30; session one
12:30-1:45; 1:45-2:15 break and posters, 2:15-3:30 second session
*Four sessions – we need to assign slots
1. Blog panel – Carleton, U of M, St. Ben's/St. Johns (Fireplace room, s.1);
2. Resource description and access panel – Bemidji, St. Cloud…(Fireplace room, s. 2)
3. Researching the research habits of students – U of MN (Auditorium, s.1)
4. Adapting gaming principles to instruction – St. Cloud, Mankato (Auditorium, s. 2)
* Deb suggests recording sessions so we can put out podcasts in addition to PowerPoints
on the web
* Stephanie and Karen will work on announcement and registration call and send
materials out to board for review. Call should go out to MLA list, not just ARLD list.
Needs to be announced early, Stephanie will send out a "save the date" notice to ARLD
list, and Barb will include in MLA newsletter. Barb will send full notice in March MLA
newsletter. Registration cost $50 for ARLD members, $65 for non-members, includes
lunch and parking, and admission to Arboretum. Put out registration call on ~March
27, open through April 19. On-site registration allowed.*Cost: $50 ARLD members; $55 MLA- Non-ARLD; $65 Non-MLA; $25 LIS Students;
$75 onsite registration
Music – Lynnee is arranging. $75 honorarium for group. Time: 8:45-9:30
* Evaluations – Karen will send out before next meeting for board approval.
*Reading list – Jim and Stephanie working on a bibliography, ~one page. Short reading
list can be sent out with registration, also put a more extensive list on the website.
* Sponsorships – Barb – sent initial email last week; will get full addresses from Karen to
follow up with letter. Peripheral vendors discouraged, limit to those of interest to
academia.
*Posters – presenters have to supply their own poster board. The Arboretum can only
supply easels (they have five). Karen will check to see if they have tables.
6. Web Page Design – Deb Bergeron
What do we want* Blog* Wiki* She can have a blog set up today. PMWiki is Deb's
software choice, and it can be hosted on MLAs website provider. We only want limited
information on the Wiki and not everyone should be able to update. Authentication is
available with this software. Next meeting we should have a projector present so we can
look at the website.
Barb: MLA Communication committee (Stephanie, Chair) is working on standardizing
the webpages. Deb should be part of that discussion.
New Business:
MLA Business: Newsome reported that the MLA Board has asked the larger MLA
subunits to act as liaisons for some of the smaller groups who do not attend the MLA
Board meetings. Sometimes input to and from these small groups is helpful for them and
the Board, yet they are difficult for the Board to reach for input in a timely manner.
Therefore, ARLD volunteered to work with the Distance Learning Roundtable. Victoria
will contact their chair, and will keep in touch with them as a conduit to the MLA Board.
"What the library has done for me" booklet - came from feedback slips submitted in the
library, includes name and town so you can see what community is using the library.
MLA meeting of subunit officers will be held on March 29, late afternoon, with MLA
board – to share communication.
ALA Midwinter, ACRL Council – money issues, funds cannot be used for honoraria or to
sponsor travel of members to conferences. Karen: we should be able to use it for
refreshments for ARLD Day and ARLD Dialogues (MLA reimbursement). Let's discuss
next meeting. We now have 362 ACRL members, so we get $362 from ACRL this year.