Minnesota Library Association
Academic and Research
Libraries Division (ARLD)
Executive Meeting of
February 16, 2007
CLIC Meeting Room
2-4:30pm
Introductions: Gretchen Pyle, guest from St. Mary's, is visiting as a possible volunteer for the Legislative Liaison position.
Approved: Minutes from the Sept. 2006 Annual Business Meeting (held at MLA), and Jan. 12, 2007 Board Meeting
Adopted Agenda; no changes
A. Program Planning
· Victoria will contact John Riedl about honorarium. He is our keynote, presenting on recommender systems (i.e. "if you liked this, here are more like it") and the social web.
· Review of proposals and selection for ARLD Day presentations and poster sessions. Ten proposals (two for posters) were received. We have four slots for sessions and selected four good proposals.
· Send another call for posters (Kristen) with a deadline of March 23, 2006. Consider dropping poster session if we don't get enough proposals. Venue has room for six posters.
· Victoria will contact/invite presenters.
· Victoria will talk to Barb Vaughan about sponsorships, etc.
· Jim – we have two volunteers for the day. One for registration, one for poster sessions?
· Distributed drafts: Announcement and call for proposal submissions; Annual conference planning preliminary planning document; and a list of topic ideas for a call for proposals.
· March 16 is MLA planning meeting.
· Per Jim, keynote speaker have already been selected. Gerald Hammond (Know Brainer concept); Unshelved cartoon people; Sandra Benitez (MN author) talking about "The Courage to Be."
· Call for proposals will go out next week (Feb. 20-Kristen) and will be due March 6. The board will have to discuss and select good proposals via email since our next meeting will be AFTER March 16, and Robin needs to know which sessions ARLD would like to promote by then.
· We do not yet know how many sessions; approximately an hour each (estimated).
· Victoria will contact Karen Williams about presenting on Schol Comm.
Proposed: Half off admission for ARLD Day volunteers.
Claire Stokes (ARLD Day poster session assistance?) Has been invited to April 24 board meeting
Leona Carlson – Chair of MLA Diversity & Outreach round table (ARLD Day registration/clean up)?
Scott Spicer – St. Kate's student – volunteer for board?
Sue Gregg – volunteer for board?
We will re-visit the identification of opportunities for the last two at the next meeting
Kim wants to do a Dialogue on CVs and Cover Letters; she might try a Breeze presentation or podcast with handouts, so folks do not have to physically come. We would like time to do proper marketing. Week of April 2 would work. When can Kim do it? We could link a podcast from our website. Lunch is paid for by ARLD for on-site participants.
January or February would be good months for Dialogues – for future reference.
Planning group is meeting now at retreat. Group is compromised of participants from last years' institute. Robin is working on a bib. of management/leadership information. Working with the book, "Discover your strengths". Call has been re-opened and they have a nice pool now. Last year there were 25 participants. Role of ARLD is unclear.
B. MLA News/Recruitment News (Jim)
ARLD recruitment letters
(focused on library school students) were supposed to go out to library schools
several weeks ago but that did not happen.
Jim will revise letter and continue to work with Barb Vaughan to send
them out. Many students are not aware
of ARLD.
C. The Larger World (Jim)
Chapters Council –
· ACRL board membership changes discussed. Members of ALA and ACRL are automatically ARDL members but they don't know it and we don't know it. We have not been able to get the names for privacy reasons; we just get a number of members and an allocation of $1/person. We should now be able to get that list of individuals due to changes in privacy laws. We have never applied for reimbursement from the $1/person fund.
· Robin – national legislative issues – she will send a note to ARLD listserv with this information.
· Candidates came to talk to the Council about their platforms.
· ACRL is calling for legislative advocates from each state. Want people to meet with their Senators every year, etc. Requirements are significant. ARLD can forward the call to the listserv but we are not responsible for selecting or recommending someone, or even limiting to ARLD members. Our role is promotional only. Deadline for applying is April 6. Kristen and Robin will work together to figure out how to handle. Kristen will talk to Bill DeJohn to see what his thoughts are. What does he think about sending the call out to library directors? ARLD board – is this an effective way to recruit someone who should be at a reasonably high level, and who may need to obtain administrative support to fill this time-intensive and politically sensitive role?
· ACRL Sunshine Week– national videoconference on March 12 on information becoming harder to access. One of the leaders on initiative is the newspaper world. Donald Gimberling and Katherine Engler will talk afterward.
7. Legislative issues – webinar, Legislative Day, legislative liaison
· Legislative Day is March 28. Robin has signed up.
· There is a webinar Legislative Day 101 that will be good.
· Maybe we should make this a "here is who we are and here is what we do" opportunity, rather than trying to focus on issues. MLA is heavily public library focused and ARLD issues tend to be difficult to promote on this day.
· Robin will send reminder about Legislative Day to ARLD listserv.
· Gretchen Pyle volunteers to be in this position!!! Deb will add her to the board website.
D. ARLD Organizational Issues,
etc.
· Timeline handout distributed. New members start in January. Procedures manual needs to be changed to reflect this timeline.
· Need a committee (3 members)
Kate, Kristen, and Robin
ARLD Day – announcement goes out. Draft procedure DUE at the next meeting (from Linda). Next meeting, let's review announcements we are planning to make at ARLD Day so we can get them on a handout. Form for submitting nominations could be distributed.
Bylaws are from 1980. Many things need to be changed (email use, quorum…). Robin and Jim will meet next Friday to work through them and figure out how to make revisions to bylaws.
Jim went through the Procedures Manual and marked sections that need changes (distributed list). We can each pick a section or two, but we can handle this later. Melissa noted the addition of a section for the MN Librarian of the Year Award. Deb is willing to make the manual a wiki so anyone on the board can make a change.
· Task Force was formed to make a plan. Deb, Krisen, Melissa.
· Kristen has reviewed state ACRL Chapter sites to see who has blogs. Very few do, and those who do have little posted. We have one – little used. Wisconsin has one and it has been used the most.
· Task Force will review all of the different ways of communicating, and find out what the members want from us (MLA has a list).
Kate suggests strengthening advertisement of ARLD's connection to ACRL. We are the MN Chapter of ACRL and people who are involved in ARLD should get greater credit for that in theircontinous appt/tenure/evaluation process. Local involvement should be more important in these processes.
Present: Jim Newsome, Chair; Victoria Peters, Melissa Prescott, Robin Ewing, Deb Bergeron, Gretchen Pyle, Kate McCready, Linda Eells, Kristen Mastel, Lynne Weber.
Next Meeting – March 16, 2007 – Robin to chair