Minnesota Library Association

Academic and Research Library Division

Executive Board Meeting

April 20, 2007

2- 4:30pm, CLIC Office

Minutes

Introduced guest: Claire Stokes, volunteer

Adopted Agenda

Agenda addition: ARLD Board archive?

Approved Minutes of March Meeting

1. ARLD Day –in depth discussion- Victoria Peters

Registration currently at 60. Will extend deadline for faxed or emailed credit card registrations to next Tue. 4/24 (Kristen will send reminder tonight).

Registration/CheckIn:

• Nametags (CLIC will do, Victoria will send registrants list to Deb); MLA office may have labels and holders from other conferences; ARLD will reimburse CLIC if extra supplies needed; Deb will bring blank registration forms and labels;
• Victoria will contact Arboretum and tell them we need registration table;
• Deb and Claire Stokes will work registration. 8 am arrival. Victoria will get large versions of sponsorship signs will be posted (Deb will arrange to get tripods); Second copy of registrants' names will be deposited into drawing box (for prizes) when people check in. Claire will bring drawing box. Brochures from vendors; handouts - agenda and evaluation form.

Keynote: Dr. John Riedl

• Projector will be there. Victoria will bring her laptop as backup. Victoria will arrange to have two microphones – one portable, one lapel/podium. Speaker arrives at 9:00. Speaking at 9:15-10:15; Q&A then he has to leave at 10:45. Victoria will arrange for his payment.
• Introductions: Jim Newsome will welcome folks and introduce Victoria, then Victoria will introduce Dr. Riedl.
• After break, Jim makes announcements: 1)Elections coming up for officers (Robin)-Chair Elect; Member-at-large; secretary; legislative liaison (if we make that an elected position). 2)MN Academic Librarian of the Year Award announcement – call for nominations (Put forms on website) 3) Mention MLA conference 4)Sponsor thank you's 5) Drawings (EBSCO and ProQuest CSA) 6) instructions for table talk 7)Let them know where to go after lunch

Table talk - remaining time until 11:45

Have to be out of the room at noon (can't eat lunch in there)

Food & beverage details:

8:30 assorted muffins/breads, fruit, coffee, tea (inside auditorium)

11:45 Lunch delivered in hall; Four sandwich options

(Claire will direct attendees after lunch)

1:45 Cookies; bars; soda; water

Agenda -Victoria and Kristen will be revise and print. Add info about where to go after lunch. Add locations for breakout sessions.

Round tables in auditorium. Room seats 100.

Moderators: Crossroads- Robin & Deb; FRBR - Jim & Scott Spicer (volunteer); Social Bookmarking, Melissa & Deb; Digital Repositories – Linda & Victoria

Victoria and Robin will each bring a laptop and a projector

Evaluation: Eliminate "what month for ARLD" question. Otherwise leave as is. Bright color. Jim & Victoria will revise and print. Will be distributed at registration and collected in second breakout session. Deb will collect evaluations and give them to Robin, who will have them compiled.

2. ARLD Programming at MLA Conference- Robin Ewing (handout update)

• MLA conference committee doesn't meet until next Friday; If Robin cannot attend, Jim will stand in; members haven't yet seen session proposals; Robin will send proposals out to board for feedback IF she receives them in time, otherwise she will select sessions to be sponsored by ARLD; will be fewer sessions this year.
• No preconference
• Will have ARLD table
• ARLD Business meeting – Thurs. lunch

3. Nominations Committee – announcement for ARLD Day, etc.

Robin will contact Heidi Hoks to see how we can collect ballots this year, check timelines, etc.

4. Awards Committee – announcement for ARLD Day, etc.

May meeting we will review nomination materials and timeline.

5. Communications and Technology issues?

No action on subcommittee

6. ARLD Dialogues?

Kim Clarke is interested in working on webinar on resumes/vitas. Presenting as a webinar takes the "dialogue" out of the event. We can think about whether to continue, do in different format, etc. Leave this on the agenda and revisit. Jan or Feb might be a good time of year for this kind of event.

7. MLA Issues

No news aside from Heidi Hoks' letter to MLA list. Board appreciates Barb Vaughan's work for ARLD Board, events planning skills, success at obtaining sponsorships, etc.

8. Legislative Issues and Legislative Day Reports

Gretchen needs to be signed onto ACRLLeg listserv; Robin is forwarding updates to her and will check on having her added.

9. Other:

Jim: What sort of archives we have of ARLD history – even who the Board members were? He will explore further.

10. Bylaws and Procedures Revisions Update –draft proposal needed before May meeting. Jim proposes that he and Robin have draft to Board by May 10^th for review. Procedures manual revision should wait until bylaws are revised.

11. ACRL issues

· Newsome submitted chapter revisions to ACRL.

· ACRL Conference: comments from attendees? Next ACRL conference (2009) is in Seattle.

· What ACRL news received by the ARLD Chair should be forwarded to members? Events announcements will be sent to Deb to post to ARLD Events webpage.

· ACRL Chapter topics report due May 11. Kristen will write something about ARLD Day. We should add board member names, and photo from the day if possible (Clair will send pic), also pithy quote.

Next meeting – Friday, May 18^th, 2- 4:30pm.

Present: Victoria Peters (Chair), Stephanie McConnell, Robin Ewing, Jim Newsome, Deb Bergeron, Kristen Mastel, Melissa Prescott, Linda Eells, Claire Stokes (guest)