ARLD Board Minutes

April 21, 2006

MLA Office, 2:00pm-4:30pm

Present: Victoria Peters (Chair), Karen Docherty, Linda Eells, Robin Ewing, Kate McCready, Jim Newsome, Carla Pfahl, Deb Bergeron

Guest: Barbara Vaughn, MLA Director

Agenda Additions

Approval of Minutes

            Feb 2006

Mar 2006

 Old Business

1.       Organizational issues

1a. MLA Membership committee (update McCready): MLA committee has not yet met.  ARLD Board input needed on following:

Ø       why are we members – brainstorming:  networking, making friends all over; resume-building; keeping up with what others are doing around the state; learning to do new things (moderating, being a committee secretary) – skills building; leadership development; contributing to the community; mentoring new members, including students; recharges batteries, gets you excited about being a librarian; a break from internal work/new perspective/ideas; learning from each other; fun board meetings, productive and enjoyable; opportunity to travel, go to new/different environments

Ø       Ideas (from Barb) about increasing ARLD membership – current membership is 356 – favorite ideas are in bold below.  Start drive by combining i and ii. 

GOAL of 20 new members this year?

                                                        i.            Member-to-member drive  (Each One Reach One from ALA) – personal invitation or incentive plan (conference discount, membership free next year, drawing) - when should we do that?  Drawing would be fun

                                                       ii.            First year discount – trial membership at reduced rate.  ALA does it.  First year is hardest year.  “Easier to keep a member than to get a member”.  LIS student recruiting efforts? Lynne Weber, Jim Newsome, and Lynne Beck are working on this.

                                                      iii.            Partner program – take someone to ARLD Day?

                                                      iv.            Compare ACRL list with ARLD list to see who is in ACRL and target that group - recruit them to ARLD directly.

                                                        v.            Identify institutions that don’t have ANY ARLD members and try to get at least one member.

                                                      vi.            ARLD Day and ARLD Dialogue attendees, check list to see who are members and recruit those who aren’t.

                                                     vii.            Survey members of our own institutions to see how many are members already - set goal for % at each institution?

                                                   viii.            Recruitment brochures handed out at local conferences – MN E Learning Summit (at Augsburg); U of M/MINITEX Reference Symposium?  MINITEX/U Libraries Reference/CD annual conference.  Annual ARLD Day.

Q:  Is MLA keeping membership lists – do we know who members were five years ago? Some are retired, some have moved, but perhaps we could recruit those whose membership has lapsed. Barb and Kate will work on this.

Q:  Timing - Memberships – when do you have to join to get membership rate for conferences?  Best time to recruit would be at the beginning of the year (Nov-Jan?).

1b.   MLA Communications committee  (no update)

1c.   Legislative Committee/Legislative Forum (Ewing/Peters update):  Starting to plan platform for next year; trying to get big picture ideas. Next year is budget year so more crucial.  Legislators said our platform is too confusing.  They want to come up with “talking points”.  Big issue for public libraries – trying to connect to continuing ed committee of MLA. Want to do more advocacy at the local level & get more marketing out. Focus is on strategy, less on content. Leg. Forum July 11 at Como Park Zoo.

1d.   MLA procedures manual section on ARLD (V. Peters):  Distributed handout of part of manual that pertained to ARLD Day, who does what, etc.  

                                                                                           

2.       MLA 2006 conference planning  (J. Newsome)

MLA wants to do poster sessions for everyone, not just ARLD.  Barb will do poster call and coordination (Karen will help if needed).

One proposed ARLD session was cut by MLA.  Wed afternoon Camile Alire, ACRL Chair is speaking.  Gen Y proposals combined and will be presented as a preconference on Wednesday morning.

By July 31 moderators must be assigned for each of our sessions (preconf. plus four).  Podcasting is the only session for which we have a co-sponsor; we might be needed at cosponsored sessions to do evaluations, etc. We will wait for section to ask us about those.

Jim will talk to Barb about sessions we volunteered to co-sponsor.

Evaluations – do we want to use the MLA evaluation form?

Jim told presenters date and time for their sessions; MLA office will follow up with presenters about technology needs and get abstracts, etc.

3.       Legislative Day  (Ewing):  Legislative Day was pretty successful, not many registered in advance.  Need to get away from Early Childhood Development Day, we can’t compete with little kids.  She will forward messages from Elaine.  A few academic librarians present.    

                                                                                                      

4.       Web Page design (Bergeron)

4a. Feedback and Discussion – she is working on design.  She will let us know when things change.

4b. Using new technology (Wiki or Blog):  Blog is up today. You can add RSS feeds if you want.  Blogspot is the software.

 

5.       ARLD Day discussion (K. Docherty)

Per Barb, we have 109 registrants so far, with more expected today.

Next Wed note will go out to all registrants with directions and instructions for the day.

Schedule and budget handouts distributed; schedule reviewed.

5a. Moderators and equipment

Session 1 – Karen and Melissa are moderators; Session 2 (Robin presenting)-Victoria moderates;

Several board members are presenters and are bringing laptops; projector on site.

5b. Registration and setup reviewed

5c. Subcommittees

                                                         i.            Food (handout)

                                                       ii.            Posters (including poster boards, set-up, etc.) 

                                                      iii.            Music

                                                      iv.            Evaluations – Stephanie is revising from last year.  Each moderator is in charge of handing out and gathering, give to Karen at the end of the day.

 

New Business

ARLD Board Elections: 

We need to get elections process going – seek volunteers now and run elections in late August and September. Need three elected board members: Chair Elect; one year member-at-large; communications person.  Elections Committee is Karen, Jim, Linda.  Victoria will announce openings at ARLD Day. 

Will need to get new volunteers (Legislative liaison…) but we can do that next Jan.

ACRL Chapter Council topics

MLA Board meeting topics:

·         Mpls, Rochester, Duluth possibilities for 2007 MLA Day.  Gerald Hammonds (creativity/solution person) will be keynote on Wednesday; theme “All the World’s a Stage”

Other?

 

Next Meeting

Friday, May 19  (CANCELLED)

Friday, June 9 ?  (wrap up ARLD Day; nominees for elections)