ARLD Board Meeting

September 9, 2005

MLA Office

Present: Victoria Peters, Robin Ewing, Karen Docherty, Kim Clarke, Jim Newsome, Julie Kelly, Anne Mackereth, Stephanie McConnell (via ITV)

Minutes of the July 29th meeting were approved

 Old Business

  1. MLA Conference Planning

Victoria Peters reported that there have been no major changes since our last meeting. The preparations for the conference are going as planned.  The Board discussed the registration process.  It is hoped that in the future there will be some way for attendees to register online.

The following Conference activities were discussed:

    1. Table staffing and handouts – Karen Docherty distributed the revised table staffing schedule.  At the table we will have the ARLD brochure, an ACRL banner and ACRL handouts like fact sheets, fliers, membership brochures, and the like. Half-sheets listing forthcoming ARLD events, and a sheet with ARLD elections information will also be available.
    2. Business meeting- Table tents have been created to mark topics for small group discussions.  Karen will create copies of the agenda to distribute at the meeting. Board members should arrive early, if possible.
    3. Poster Session Update – Karen distributed a list of poster sessions. She will create table tents to guide poster presenters to the proper locations for their setup.  She will also create an insert for the conference program, describing the posters. Karen will be in the poster area as much as possible, but Board members are all encouraged to be there too. We have 15 poster sessions divided into two time periods. Poster boards have been rented, and will be delivered to the site.
    4. Evaluation forms - Each moderator will be responsible for making sure evaluation forms are at their sessions.  They may have to check on this at the registration desk when they arrive.
    5. Stephanie McConnell will e-mail two reminders to members to attend the conference, including mention of the poster sessions. Victoria will send Stephanie some program annotations for inclusion in the second message which will go out right before the conference. 
  1. Strategic Marketing for Academic Libraries for Fall 2005 Update- Anne Mackereth reported that the date is set: Oct. 21st.  Catering for breaks is taken care of, and lunch options are in process. Registrations have begun arriving. Anne will work on local logistics, and work with Karen to facilitate communication with registrants.  More publicity will go out later.
  1. Two-Year College interest group update- Julie Kelly asked Stephanie McConnell to obtain the latest ARLD/ACRL member list so she can identify two-year college members, and send them a email asking for their ideas on creation of this group.  Possibilities for this group will also be discussed at the business meeting.
  1. Elections committee update- Julie and Victoria are meeting to discuss logistics.  At the business meeting Board members will do testimonials in an attempt to drum-up candidates.  There will also be a brochure at the discussion tables.  Kim Clarke volunteered for the appointed position of events planner, and she was immediately appointed by the Board to begin serving in January 2006.
  1. MLA/MEMO Info rmation Literacy   Project- Kim Clarke and others gave a presentation on secondary school information literacy reform, at the State Superintendent’s meeting.  Kim and Julie and Jane Prestabak will be doing a session at MEMO in Mankato about information searching skills. They will also be presenting a poster on the project at the MLA Conference.  An information literacy survey to be used by the project was discussed. The options seem to be either to create our own, or use the ETS (Educational Testing Service. This will also be on the agenda at  the business meeting.

 Karen Docherty adjourned the meeting at 3:45 .

Next Meeting:

Friday, October 28th, 2pm- 4:30pm .

Respectfully submitted,

Jim Newsome, ARLD Secretary.