Academic and Research Libraries Division

Board Meeting, October 10, 2003

Quatrefoil Library

 

Minutes

 

Present: Karen Docherty, Julie Kelly, Jim Newsome.

 

Kate Borowske joined us for a discussion of her Marketing at your Library program. The Board asked Kate how we could help facilitate her future presentations.  She replied that both MINITEX and Chris Olson at MLA are interested in doing something with her program.  The Board asked her if she preferred presenting to an audience from multiple types of libraries.  She said she would rather work with academic libraries alone.  To support this, the Board agreed that we would ask for money in next year’s budget to pay for her travel to outstate workshops, and to possibly create handouts for participants.  The Board and Kate agreed that two outstate workshops, and one in the Twin Cities might be about the right number.  Spring was set as a target time for doing them. 

 

Karen Docherty will set up an “@your library” section on the ARLD web page.  Kate Borowske will contact Chris Olson and Bill DeJohn to see how we can work together with their organizations on Kate’s project.

 

It was also suggested that when planning for the programs, libraries be encouraged to send at least two members each so that they could work together in small group sessions and develop more synergy to bring back home.

 

Outstate volunteers will probably be solicited once locations are identified.

 

Kate will stay in touch with us as further developments occur.  She was thanked for her hard work and creative endeavors with marketing and academic libraries.

 

Old Business:

 

1) MLA Annual Meeting – Julie is attending a debriefing meeting of conference planners.  Send her any comments to pass along to the planners, but no t just concerns related to ARLD. 

 

Karen and Julie reported that several ARLD programs have sent their documents for the web page.  Karen will work on the aesthetics and usefulness of this part of the web page.

 

It was also decided from observation of other subunit tables and the lack of traffic they generated, that we would no t need to have a table at the next MLA Annual Conference in Duluth , but instead should work to have a brochure available.  We will discuss this more at a later meeting.

 

2) Election and Board Vacancy-  Karen agreed to be on a no minating committee.  Julie will ask Laurel if she will be a second member of the committee.  We brainstormed for potential candidates.  A couple were mentioned as possibilities. The positions available are chair-elect, the two year member-at-large, and the special one year member-at-large.

 

A timeline for the election was discussed.  We should have the names finalized by November 7th, and mailed out before Nov. 14th, with a return due date of Dec. 5th (all dates subject to mi no r revision).

 

3) Instructional Dialogues – Julie will talk to James Caufield and Jane Ann Nelson about their status.

 

4) ARLD Day, 2004.  Date and place remain April 30th at the Landscape Arboretum.  MnSCU is invited to piggy-back their annual event with ours.

 

5) Budget request is due before the next ARLD Board meeting.  Julie will request money for Kate’s programs, and for 4 instructional dialogues.  She will also ask Jane Ann Nelson if there were items budgeted in past years that we need to budget for this year.

 

6) Sabo Bill discussion was deferred

 

7) Discussion of comments from Business meeting deferred

 

8) Approval of August and September minutes deferred

 

Next Meeting was set for Friday, November 14th, 2:45-4:45 in the Metronet Office area.

 

Respectfully submitted,

Jim Newsome, recorder