Academic and Research Libraries Division
Board
Meeting,
Minutes
Present: James Caufield, Julie Kelly (chair), Jane Ann Nelson, Jim Newsome (recorder)
Minutes
of the August, September, and October meetings were approved and have been
posted to the MLA ARLD website. The minutes of the Annual ARLD Business meeting
held at
Before the formal agenda began, there was discussion of the @your library program. Julie Kelly will contact Kate Borowske about ongoing activities with @your library, as a follow up to meeting with Kate at our October meeting (see October meeting minutes for more on @your library future planning).
Old Business:
1.
MLA Annual Meeting programs- last thoughts:
James Caufield said that it would be useful to have written guidelines or a helpful hints page for panel moderators. He noted that there is sometimes a need to control or direct discussions, plus deal with audience members, long-winded panelists, etc.
Julie Kelly attended the Program Planning Committee’s de-briefing session. She conveyed our wish that we control the meeting times for our presentations, to maximize attendance. Her observation at the meeting was that the committee as a whole was much more interested in the public library audience than the academics, even though about 1/3 of conference attendees were academic. A general discussion ensued at our Board meeting, on how to bridge the academic-public library gap in MLA. Someone mentioned that there were mutually sponsored programs, but all were inaugurated by the academics. How do we encourage public librarians to think of mutually interesting topics?
Another issue discussed by the Board was the need for presentation titles that better reflect the content of the presentations. People should be reminded that their program titles should be direct, and make sense to potential attendees.
2.
Elections and other vacancies:
The ARLD Board election deadline was the date of our meeting, so results could not be announced. As one candidate for a position was already an ARLD Board member with another position that runs through next year, we authorized Julie Kelly to appoint someone to finish her current term of office, should she be elected to the new position. We offered Julie some possible candidates to choose from.
The Legislative Liaison position has re-opened, and Julie Kelly was authorized to appoint someone to this non-elected office. A candidate was suggested, whom Kelly will contact.
3.
Instruction Dialogues:
James
Caufield has begun working on putting an instructional dialogue session together
in the
4.
ARLD Day 2004:
A long discussion ensued of possible topics and speakers for the ARLD program in April. Some preliminary findings and recommendations:
There
is sufficient room at the Landscape Arboretum Library to have breakout sessions,
like in
Poster sessions will also be doable, and we agreed that they should again be part of the day.
The general thrust of programming ideas was to have programs center around academic library values and collection development issues. Julie Kelly will contact Joe Mount, Collection Development Librarian from Winona, and former ARLD Board member, about possible sub-topics and speakers or activities related to collection development. Julie Kelly suggested that the main thrust of our December meeting be devoted to firming up programming ideas for ARLD Day.
If the new State Librarian is on the job by April 30th, she or he should be invited to the meeting to meet academic colleagues.
It was decided that the @Your Library program should be kept separate from the Academic Library Day, as it is too long to fit into the day, and would probably work better in another venue.
5.
Budget:
Julie Kelly presented a budget request to MLA similar to the one approved last year. See Kelly if interested in details of budget.
1. MLA 2004
Annual Meeting:
Discussion of the MLA Annual Meeting 2004 was deferred.
2. MLA
Awards Committee needs ARLD member:
Julie Kelly was asked by Bill Sozansky , MLA President-Elect, to appoint a member of ARLD to the awards committee. Several names were mentioned, and Julie will recruit a member for that group.
1. Julie Kelly would like to have a brownbag lunch or some similar event in the near future, to discuss the Sabo Bill with interested librarians and others. She will contact Sabo’s office to see if a staff member could join the group. The Board encouraged her to proceed with this, as the bill provides advantages to libraries in the realm of copyright and fair use.
2. The possibility of giving an annual ARLD award was discussed. The Board liked the idea of calling it something like the Academic Library Advocate of the Year Award. The Board decided to re-visit it later when there will be more time for discussion.
Next
Meeting:
Respectfully submitted,
Jim Newsome, Secretary