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Academic
and Research Libraries Division Minutes
of the Meeting of Present:
Kim Clarke, Karen Docherty, Julie
Kelly called the meeting to order at The minutes of the Business meeting of October 8th were approved after a minor correction, and the approved minutes sent to MLA for posting to the ARLD web pages. Old BusinessARLD
Elections The nominating committee of Kim Clarke and Robin Ewing reported that at this time there are 6 candidates for 5 positions. More are being solicited. Logistics for the election were discussed. Once the nominating committee has created them, Alison will be asked to send out ballots to ARLD members around Thanksgiving. Before that, Kim and Robin will e-mail the Board when the final slate is set. Not all positions will necessarily need more than one candidate. The latest version of the vision statement, created by James Caufield, will also be included on the ballot for approval by members. @Your
Library Anne
Mackereth reported on the ongoing plans for @Your Library. The current idea is
to hold it in ARLD
Dialogues Julie
Kelly reported for Scott Marsalis who could not attend.
A Dialogue session is set for MLA
Re-Focusing/Student Group/Leadership Institute The Board discussed possible ways to get more student involvement in ARLD or MLA. Possibilities include an officially sanctioned student group in MLA. Another idea is some sort of award for an outstanding Library Science student paper, which could then be presented at the annual conference. A similar idea would set aside a session at the conference for several short student presentations. These papers and presentations would enhance the conference, and give students the opportunity to present in a professional setting. The ARLD Board will revisit this, and Julie Kelly will report our discussions to the MLA Board for further direction. Julie
Kelly reported that the first MLA Leadership Institute is planned for March
29-31st at the MLA
Annual Meeting: Evaluations and
De-briefing Julie will report on program evaluations at our next meeting. Overall- evaluations were positive. And the Board agreed that it was an excellent conference. There was a wide variety of program choices, and all were suggested from ARLD non-Board members. This demonstrates wide participation in ARLD activities by members. .There was discussion of evaluation forms and the evaluation process.. Some sessions had attendees filling out both ARLD and MLA evaluations and several people were confused about which to complete. One comment was that our ARLD evaluations need some opportunities for attendees to rank things or answer multiple choice questions, rather than just answer open-ended queries. The Board discussed how room selection was sometimes hit-and-miss in estimating crowd sizes. It was suggested that in the future the Conference planners might ask registrants to list program preferences on the registration form, so room planners could get the larger groups into the larger rooms. The Board agreed that there is still a perceived need for an ARLD Social Hour or similar event at the conference, with advertising ahead of time. The anticipated social gathering after the train ride did not materialize. The Aquarium venue for the reception was praised. ARLD
Brochure Once
the ARLD vision statement is approved by members in December, it will be
included in the ARLD Brochure. Then
Alison Schaub, MLA Executive Director, will be asked to mail brochures to new
ARLD members. She will also be asked
to copy and send 10 each to the directors of each 4 year academic library, and 5
to each 2 year library director, with a recruitment cover letter soliciting
membership, and reiterating membership benefits.
Minitex can handle distribution. Each
brochure will be sent with a membership form, as well.
The Brochure will also go on the ARLD website.
Interest
Groups/Collegial Groups/ Learning Communities – next steps A discussion ensued of how to create ARLD learning communities, either focused on regions or common interests. The Board identified two-year colleges as a potential group who might benefit from these communities. A task force of Kim Clarke, Julie Kelly, Karen Docherty, Robin Ewing, and Victoria Peters was formed to further pursue creation of ARLD interest groups, with an emphasis at this time on Community Colleges. ACRL Conference- Volunteers, hosted dinners - discussion of this issue was postponed New BusinessARLD Procedure Manual- As the outgoing ARLD chair, Julie Kelly has volunteered to create a procedures manual for the Board – who does what, timelines, etc. She is working on it and will report back to the Board at a later date. Ideas
for Chapter Council article ARLD is the MLA
2005- The
Board began discussion of the 2005 MLA Annual Conference.
A quick check revealed that for MLA 2004,
planning began in January 2004. It was suggested that an announcement of
a call for topics and or program proposals be put on our web page.
Ethics was mentioned as one topic that could be emphasized.. Pamela
Salela from Next
Meeting- December 10th,
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