Academic and Research Libraries Division
Minutes
of the Board Meeting
Present: Scott Marsalis, Julie Kelly, Linda Eells, Anna Hulseberg, Robin Ewing, Kim Clarke, Karen Docherty, James Caufield, Jim Newsome
The minutes of the April 2004 meeting were approved and will be forwarded to the MLA office for posting on the MLA web site.
Old Business:
1) MLA Programs-
Karen Docherty has notified people who will be presenting at the MLA annual conference to send her their program title, content summary, equipment needs, and presenter names by May 28th. She will collate and send the materials to the program planners by June 11th.
Discussion of which board members will moderate which sessions, was deferred.
Again, like last year, we will have our lunch business meeting before a book discussion, and members will be able to attend both.
There was discussion of ways to get more socialization going between academic librarians, outside of the “formal” parts of the conference. We decided to revisit this issue, when we know more about how the conference will be structured, whether there will be a bulletin board, etc.
2)
ARLD Day debriefing-
Julie Kelly thanked everyone for their hard work which made the day a great success. Attendance was over 135. Many said the Arboretum venue was perfect, and we should go there again.
We discussed what worked:
all sessions received high marks, including Ken Frazier’s keynote
people liked the mobility of lunch
the late start and early exit were appreciated
the location
the time of the year
Evaluations were discussed. They were overwhelmingly positive. A few scattered suggestions: that the keynote was crowded, and that there needed to be better food options for carb counters.
The Board added our comments-
several said they would like to have seen more MNSCU librarians and Community college librarians.
Technical services issues were not at the forefront.
It was suggested that we work out a plan for students to register at a discount.
Some might prefer moving ARLD Day back about a week earlier in April..
Should there be some sort of mini-Spring program next year?- this will be discussed at our Fall Business meeting
Next time there should be a call for people to turn in their name tag holders, as this would save money and be less wasteful.
Jim Newsome will ask panelists to send Linda Eells what they are willing to share, and she will post their materials to the MLA web page.
We agreed that the music was a nice touch at registration. Thanks to James Caufield for suggesting it, and to Victoria Peters for helping to organize it.
The volunteer, Jenny Bruenger, was thanked for helping with registration.
1) ARLD Brochure
The board revisited the ARLD Brochure. It was decided to aim at a completion time of the end of the summer. Kim Clarke and Anna Hulseberg will design it. We brainstormed the brochure’s contents and purpose. The following elements were mentioned:
Membership information
ARLD’s mission and goals
Major events
Testimonials
Email addresses
Ways to get involved in ARLD
A discussion followed of related issues:
Kim Clarke raised the issue of creating an ARLD logo. Design students could be offered a competitive prize and have a competition for this. But before they do, we wondered if the confusing ARLD acronym could be changed to something easier to understand and remember. Julie Kelly will ask Alison Johnson the possibilities. On a related note, Jim Newsome asked if the Minnesota ACRL members who are not ARLD members receive our communications. They apparently do not. Julie Kelly will investigate and attempt to get them involved.
2)
MLA Legislative Forum, June 17-18th
This event was discussed. Robin and Julie will attend Day One. Robin Ewing will send a note to the listserv reminding folks to consider attending. We discussed lobbying experiences, and how useful these pre-lobbying training sessions can be.
We
decided to have our next meeting at a local restaurant (Kelly will arrange) from