Academic
and Research Libraries Division
Board
Meeting of
Minutes
Present: Victoria Peters, Linda Eells, Julie Kelly, Scott Marsalis, Anna Hulseberg, Robin Ewing, Anne Mackereth, Jim Newsome, Tammy Bobrowsky
Julie
Kelly called the meeting to order at
The Minutes were distributed and approved as written. Jim Newsome will send them to Alison Johnson for inclusion on the ARLD web page.
A.
Old Business:
1)
MLA Annual Conference programming-
Julie Kelly distributed a compilation of the program proposals for the Annual Conference. As there were a greater number than the 6-10 total slots we are allotted, Julie led us in a prioritization process. We reached consensus on a group of six “musts” and four more highly recommended, should space allow. Karen Docherty will be submitting them to the overall MLA program planning committee, and they will reach a final decision on them before our April 9th Board meeting.
Robin Ewing suggested that MLA create a library science “student hour”, or some sort of time slot at the annual conferences, to give LIS students an opportunity to be presenters. The group agreed that this was a great idea for the future.
The Board also discussed the advantages of having poster sessions at the annual conferences to draw more folks, and because we have more programming requests than available slots. Poster sessions could perhaps be done in the exhibits area- which might draw a few more people to the exhibits, as well. Karen will ask the MLA conference planning committee for permission. If approved this could start in 2004 or maybe more likely in 2005.
2)
ARLD Day- food subcommittee, program update, other details-
Scott and Anne agreed to be the food subcommittee, and will report back at our April meeting. We will probably be doing a registration light breakfast, a box lunch, and an afternoon snack.
Julie Kelly filled us in on a variety of details for ARLD Day. One thing that has not yet been set is whether there will be music. Anne and Victoria will check on some possibilities, and Julie will see if the Arboretum has any ideas (or a piano).
Jim Newsome reported on the poster session proposals, and a number were selected. He will notify the presenters. Julie Kelly agreed to ask the Arboretum staff if there are electrical connections for the poster sessions, and will report back to Newsome.
Arboretum Library tours were discussed. The Board agreed that it would make sense to offer two 15 minute tours during the poster session time, and another during the afternoon break. Julie Kelly will contact the librarian at the Arboretum who has agreed to do the tours.
Julie will contact Ken Frasier to see if he will supply notes to the reactor panel so they can ponder his presentation beforehand. Julie will also determine if the Arboretum tram will be running.
The group brainstormed potential ways to improve the ARLD Web Page. The following ideas were presented:
More on individual ARLD Day and MLA Conference programs before they occur, and materials such as power points, bibliographies, handouts, and program summaries after the sessions.
Legislative News of interest
Events and training of interest to members
General resources for librarians
News from academic libraries around the state- new buildings, staff, catalogs, etc.
More to encourage membership in ARLD- like an online brochure
White papers- like the one James Caufield wrote for Mark Dayton on Academic Library values
The web committee of Linda Eells and Anne Mackereth were encouraged to contact Alison Johnson in the MLA office to discuss the mechanics of uploading materials onto the site. It was asked if anyone knows how many visit our page. At this point we do not.
Linda E and Anne M. will work together to move forward on page enhancements, and will report back later.
2) Instruction Dialogues – next steps-
The Instructional Dialogues are lunchtime gatherings of academic librarians to discuss preset issues with a speaker. Previously, the dialogues were focused on instruction issues, but the Board agreed to open them up to other areas of interest to academic librarians. There is money budgeted to pay for lunches for members to attend, and some operational parameters have also been set. Julie will give Scott Marsalis the details, and the names of a few people who have expressed interest in helping with them in the past. He will work to make one or two of them happen yet in 2004, if possible.
3)
@your
Library- where we stand-
Tammy Bobrowsky has agreed to coordinate this library marketing endeavor. She will work with the two Minnesotans who attended the training session at the national level, including Kate Borowske. She will also connect with Carolyn Sanford at Carleton where the staff has received some continuing education in this area.
4)
Legislative Liaison-
Robin Ewing was thanked for agreeing to be our liaison to the Library Legislative committee. She plans to attend their next meeting, and she will keep the ARLD membership informed of any key issues in the legislative milieu.
Anna Hulseberg was thanked for her timely distribution of the ARLD Day registration materials. Additional sites for distribution were mentioned.
The
meeting adjourned at
Respectfully submitted,
Jim Newsome, Recorder