Academic and Research Libraries Division
Minutes
of the Board Meeting of
Present: James Caufield, Karen Docherty, Julie Kelly (chair), Jane Ann Nelson, Jim Newsome
Julie
Kelly called the meeting to order at
Old Business:
1) The MLA Annual Meeting, upcoming in September, was discussed. Julie distributed our list of approved and accepted programs, with the time slots, and the working titles, abstracts, and names of presenters. We now have the time slots we requested, with minimal overlap of programs. The scheduling of moderators for each session was discussed. It was decided not to list the moderators in the official program, as they might change at the last minute, and who introduces each session is not integral to the content of each session. However, the following people were assigned to introduce the following programs: Revisting Core Values: Julie K.; Library Lessons from abroad: Laurel; From Data to Decisions: Karen D.; Adopt a Librarian: James C.; Recruiting the Next Generation: Jim N.; Special collections at the U of M: Julie K.; Strategic Marketing: Karen D.; Best business Websites: Jane Ann N.; How Do they see us?: James C.;
The Board then discussed publicity for the Fall conference. Karen will distribute basic ARLD program session information to Academic librarians. She will do this via the ARLD list, the MINITEX distribution list, and will also ask Alison Johnson to put it on the MLA ARLD webpage. She will create this publicity piece as soon as possible. In addition, in early August, she will distribute a flyer/reminder to register, which will go to the MINITEX Minnesota academic libraries, and will be suitable for posting.
The Board discussed the possibility of having a Professional Table in the exhibits area at the conference. We decided that we do not have time to create anything meaningful for such a table at this time. It was also unclear just what would be the best way(s) to make use of such a table. Perhaps as another venue for gathering input from members? For disseminating information? It would probably not be a viable medium for recruitment, as attendees would either be members already, or else work in other types of libraries. However, we do see possibilities for a table in the future. Therefore discussion of an ARLD table was tabled until we can get input from members on best possible uses for such a table.
We
then discussed administering a survey to learn the needs and wishes of current
ARLD members. The survey could ask for input from members on what and/or how
they want ARLD to engage with current library issues, and user needs.
It was suggested that questions might be used to gather information on
what issues members are grappling with, as well as what directions members would
like to see ARLD pursue. It was also suggested that we query members on things
like how to better use our list serv, and web page.
The group reached consensus that there should be a brief number of
open-ended questions in the survey. It should be easy to take, and easy to
tabulate. Karen agreed to create
anddistribute it and then tally the results. If we did get a hugely overwhelming
response, she will ask for our help, and Newsome agreed to assist if needed.
The Board agreed that it would be a good idea to have the survey results
to share at the business meeting in
2) Vacancy on the ARLD Board- As a result of the resignation of Karen Fischer, we now have a vacancy on the Board. Julie Kelly has become both the acting chair for the remainder of this year, and the regularly scheduled Chair for 2004, when we will have a vacancy in the “Past-Chair” position. What to do? The bylaws do not explain how to rectify these circumstances. It was decided to not elect or appoint a new board member at this time, as the board seems able to handle its near-term duties with the current members on board. However, after much discussion, the Board agreed to ask the membership at our business meeting in September for a volunteer to take on a one-year term as a third member-at-large for the Board. This person could be the Board coordinator for local ARLD sponsored programs such as the Instructional Dialogs, but would not have to actually attend the local sessions in order to do the coordination. After the 2004 year, the problem would resolve itself with the regular turnover in officers.
3)
Instructional Dialogues-future plans - There is money left in the budget for
more local instructional dialogues, like the ones done in the Twin Cities and in
4) ARLD Day 2003-Duluth. Jane Ann has sent out the thank you notes, and the reimbursement checks have also been mailed. The ARLD web page now includes many of the presentations from that event.
5) Legislative Update – No Report
6)
ARLD Day, 2004 – We began to discuss possible locations for the 2004 ARLD Day.
Julie Kelly recommended that we investigate holding it at the Landscape
Arboretum Library in Chanhassen. The Board agreed, and Julie will contact the
librarian at the Arb, and will report back to us at the August meeting.
7)
ACRL National Conference in
8)
Fall meeting dates were set: all
Fridays – and all from
9)
Ideas for Betty McCollum and Mark Dayton session(s) at MLA Fall Conference.
We discussed the talking points/position paper that James C. has agreed
to write, for possible research use by
10) Planning
for the future of ARLD. Several
ideas were floated as to possible future directions for ARLD in its pursuit of
enhanced services to members. The
upcoming survey was again mentioned as a venue for members to supply feedback.
In addition, the annual business meeting worked well for this process
last year. One possibility is an ARLD hot topics page on our web site.
Another proposal was to look into joint activities with
James Caufield invited us to have a future
meeting of the Board in his stomping grounds in
The next meeting of the Board is scheduled for
Monday, August 25th at Augsburg
College Library at
11)
The meeting adjourned at
Faithfully submitted,
Jim Newsome, Secretary