Minnesota Library Association

Academic and Research Libraries Division (ARLD)

Meeting of July 23, 2004

 

Present: Julie Kelly (chair), Karen Docherty, Linda Eells , Robin Ewing, Anne Mackereth, Jim Newsome, Victoria Peters, Scott Marsalis

 

Julie called the meeting to order at 10 am .

 

There were no additions to the agenda.

 

Minutes of the May meeting were approved.

 

Old Business:

 

1) MLA Programs for the Annual Conference- any updates?

 

There are nine sessions at Duluth primarily sponsored by ARLD. At our August board meeting we will need to select a moderator for each of these sessions. Karen Docherty will coordinate this.  She will also contact Anna Hulseberg , asking her to send an email to the ARLD and ACRL distribution lists , reminding folks of the ARLD sessions and the conference.

 

Julie Kelly. will attempt to get an updated ACRL Minnesota membership to use for better distribution of our email announcements. 

 

Karen D. will send a note to ARLD presenters soliciting (optional) pre-conference postings for our web pages. These may include questions for attendees, key presentation points, bibliographies, etc.

 

2) Academic Librarians Day, 2004

 

Nothing new to report.  Business on this item is now complete.

 

3) @Your Library (local workshops)

 

Anne Mackereth has agreed to coordinate @Your Library workshops for the Minnesota library community.  She suggested sometime in 2005 would work best for doing them, and the board agreed. There could be one or two sessions, perhaps one in the Twin Cities, and one out-state.

 

4) Instruction Dialogues

 

Scott Marsalis reported that he is planning to organize some of these in Autumn 2004 (perhaps one out-state and one in the Twin Cities).  The Board was open to having additional interest areas besides instruction covered in future dialogues, thus benefiting more of the academic library community.

 

5) ARLD Web Page- pagemaking

Linda Eells reported that there has been a compatibility problem between her software, Dreamweaver, and the MLA website, which is edited using Front Page.  The problem has been solved by Linda gaining access to Front Page for editing. She was thanked for her work on the page.

 

6) MLA Legislative Forum

 

Robin Ewing reported on her attendance at the MLA Legislative Forum.  She described the content of the day, MLA’s platform building efforts, and the latest interactions between the State, the legislature, and libraries.  Several actions were suggested as a result of Robin’s report:

    1. the creation of a legislative page in the MLA ARLD web area.  This could include resources, links to other sites like MnSCU, etc., as well as other useful legislative information.  Linda E. and Robin E. will discuss how to make this happen and report back to the Board at a later date.

    2. The new “state librarian,” Suzanne Miller will be asked to speak at the ARLD business meeting in Duluth .

 

7) An ARLD Brochure for the Annual Conference?

An email memo from Anna Hulseberg and Kim Clarke was distributed. The memo suggested a time line and content areas for an ARLD brochure, as well as asking the Board for our thoughts about the brochure.   Julie K. will reply to Anna and Kim ASAP.  Among the comments of the Board were:

 

a) to not list board members’ names on the brochure as they change too often

b) Julie K. will investigate with Alison Johnson whether ARLD has a vision or mission statement on record to put in the brochure. No board members were aware of anything related to mission or vision statements.  If they do not exist, James Caufield and Victoria Peters will be asked to coordinate the creation of them.

c) Long range goals might  be part of a later brochure, but not this first one. 

d) ARLD is not planning to change its name or acronym

e) The brochure could be distributed at the conference with an insert describing our programs.

f) There was discussion that brochures could be created for the conference, as well as put on our web site, and then discussed by membership at the business meeting, with the hope that member input could be used in creating the 2nd edition.

 

As our meeting time had become tight, and two of the key brochure creators were not able to attend, it was decided to continue discussion of the brochure at our August Board meeting, with Kelly informing Hulseberg and Clarke of what we had decided.

 

New Business:

 

1) Call for ACRL Conference Volunteers- coming soon

Julie K. will ask Anna H. to send out a note to our distribution list, asking interested people to go to the ACRL Conference website if they wish to volunteer at the conference next April.  There will be all sorts of volunteer options, from stuffing conference bags, to hosting “Birds of a Feather” dinners.

 

2) Collegial Groups/interest groups/learning communities- should we sponsor?

Julie asked the Board if ARLD should sponsor either local learning communities, or statewide interest groups, or combinations of the two, in order to expand the continuing education opportunities ARLD provides its members. Discussion ensued.  Everyone who spoke was enthusiastic about the long-term prospects of ARLD facilitating opportunities like this.  Potential interest groups focusing on technology and collection development were mentioned, among others. Regional groups were also spoken of with enthusiasm.   However, action was tabled, and there was general consensus that too many things are going on with ARLD and ACRL this academic year to allow us to actively pursue these ideas before next summer. Julie was encouraged to explore what other states’ ACRL chapters do in this area.

 

During the course of discussion, MLA’s development of leadership academies arose.  The board asked Jim Newsome to look into what is being planned, and whether this is something that ARLD could be part of.  He will contact Carol Johnson of the College of St. Catherine , who is part of the group planning the academies, to learn more.

 

Julie Kelly will set up our next meeting for late in August.

 

Respectfully submitted,

Jim Newsome, recorder