MLA Academic and Research Libraries Division (ARLD)

Board Meeting of 2/7/03

 

                        Draft Minutes

 

Present:  James Caufield, Karen Docherty, Karen Fischer, Laurel Haycock, Julie Kelly, Jane Ann Nelson, Jim Newsome

 

Karen Fischer called the meeting to order

 

I. The agenda was approved with the addition of item # 5 below: discussion of the  ACRL conference scheduled for Mpls. in 2005.

 

II. The January 17th board meeting minutes were distributed and approved, and will be forwarded by Newsome to Allison Johnson in the MLA office.

 

III. Program ideas for the 2003 MLA Conference in Rochester

 

Julie Kelly asked us to review the process and timeline for putting together a list of ARLD programs for the annual conference in October.  The final submission deadline from MLA is approximately March 14th.  As our next ARLD Board meeting is on March 7th, we will need to be ready to make our final recommendations at that time.  Julie recently e-mailed a notice to the ARLD membership to get programming ideas to the Board by February 14th, and formal program applications by February 28th.  Any responses she receives will be distributed to the Board, so we can have them in hand at our March 7th meeting.

 

Karen Fischer has contacted Chris Olson about setting aside a number of assured slots for our programs, but has not heard back from him yet.  She also relayed to him the ARLD Board’s recommendation that our annual business meeting again be a lunch, as the one at the last annual meeting drew a large and lively group compared to earlier breakfast meetings.

 

Julie Kelly described a variety of previous program suggestions.  Several other board members also had topic ideas.  All were accepted as possibilities, and are listed below in the order in which they were presented by Kelly and others.  Each was assigned a Board member coordinator for follow-up. Much discussion accompanied each proposal as to possible presenters, emphases, etc.

 

1. Good business web sites   -  Jane Ann Nelson

2. Creating usable web pathfinders – Jim Newsome

3. International Libraries – Laurel Haycock.

4. Approval Plans and related collection development issues. -  Julie Kelly

5. Fee vs. Free and the core values of libraries – Jim Newsome

6. @your library campaign – Julie Kelly

7. Special Collections showcase – Julie Kelly

  1. Instruction Panel -  Karen Docherty (this one may go in one or two directions):
    1. librarian/ teaching faculty collaboration in electronic environments
    2. librarian/teaching faculty collaboration in course development

 

  1. Library Support for Distance Learning Students – Jane Ann Nelson
  2. Copyright in the Real/Digital World – James Caufield
  3. Collection Development – Subject funding, collection funding schemes -Julie Kelly
  4. Recruitment to the Profession-letting people know what librarians do – Jim Newsome
  5. Innovative Computing Services/Library relationships- Jim Newsome
  6. The joys of mentoring and being mentored- Jim Newsome

 

IV. ARLD Day Planning Update

Jane Ann Nelson re-distributed the January ARLD Day planning document with added updates.  She gave us a detailed progress report on where things stand.  The following summarizes the key points, and actions yet to be done.

 

Budget – Costs were discussed, and the registration fee of $35 for members and $50 for non-members seems appropriate to meet expenses (with a minimum of 50 attendees).

 

Space is set. 

 

Programs – Keynote set

 

Computing and Libraries set, with Joan Roca added to panel

 

Games Academics Play – set

 

Generational Differences in Libraries – not set.  Laurel H. will contact P. A.  to be a reactor; Jane Ann will contact D. G. about being reactor; Julie Kelly will contact Duluth MnDOT person about being presenter.

 

Library Organizational Structures – one presenter set.  Other is not set. Jane Ann will continue to try and confirm  C.C. (or C. K. of the U of M as a back up).

 

Poster Sessions – Julie Kelly will be sending out the call for posters very soon.

 

“Catchy” titles for panel sessions were brainstormed. It was also decided that a couple of explanatory sentences need to follow the general program title, emphasizing the socio-cultural theme of the day.  As there are four panels and two time slots, we also need to choose how to pair them.  Jane Ann Nelson and Karen Docherty will decide these issues before program registration information is distributed.

 

Publicity – Karen Docherty will put out an announcement on the ARLD and general MLA listservs right away, reminding people of the event.  Then Jane Ann and Karen D. will work to get information in the next MLA Newsletter, and also fliers out to members by the end of February. 

 

We discussed how to effectively distribute ARLD Day fliers/paper registration forms.  Karen Docherty will use MINITEX and their distribution list to help get them to academic librarians.  She will also work with Allison Johnson of MLA on this process.

 

Karen Docherty will speak with Allison Johnson about getting an electronic registration form made available (it will still have to be printed and mailed-in along with registrants’ money).

 

An ARLD Day Evaluation Subcommittee of Karen Docherty and Julie Kelly was created.

 

V. New Business-

The ACRL 2005 Conference is scheduled for Minneapolis.  Karen Fischer will write a letter to Camila Alire, the National Chair, about our willingness to be available for assistance with this event.

 

VI. Review of Previous Action Items-

January action items were checked for status. The following items need action:

  1. Legislative Committee liaison – Karen Fischer will contact Peg Werner of the Legislative Committee for a better idea of what the ARLD liaison will do.  She will then contact James Caufield who expressed potential interest.  If he chooses not to take on this added role at this time, Karen F. will contact Karen D. for a call to the membership for a volunteer.
  2. At the next ARLD Board meeting, Julie Kelly will be asked to report on the ACRL Council meeting in Philadelphia.
  3. Jane Ann reported on the Instructional Dialogs.  Both the Duluth and Northwest Minnesota areas are still interested in doing something. There is also interest in having another instructional workshop in the Twin Cities. No Board action is needed at this time.
  4. Other action items were completed or are in process.

 

VII. New Action Items

 

  1. Jim Newsome –forward Jan. minutes to Allison Johnson
  2. Julie Kelly – forward any program ideas or submissions to Board members
  3. All- Develop the 14 program ideas listed at the end of section III. Above.
  4. Laurel Haycock – Contact P.A. to be a generational panel reactor
  5. Jane Ann Nelson- Contact D.G. as a generational panel reactor
  6. Julie Kelly- contact Duluth MNDOT person as generational reactor
  7. Julie Kelly – send out call for poster sessions for AL Day
  8. Jane Ann and Julie – create AL Day panel titles and pairings.  Write mini-blurb to follow title.
  9. Karen Docherty – Put out announcement on ARLD and general MLA listservs reminding library folks of AL Day
  10. Karen Docherty and Jane Ann – create fliers/registration forms for AL Day
  11. Karen Docherty – work with MINITEX delivery and Allison Johnson of MLA to distribute fliers/registration forms to the greatest number of academic librarians.
  12. Karen Docherty – work with Allison Johnson to get an electronic version of the flier/registration form (on the MLA web site?)
  13. Karen Docherty and Julie Kelly – Create AL Day evaluation plan before April 25th.

 

VIII. Next Meeting – Friday, March 7th, 2003;  2:45pm -  4:45pm in the MLA office area.

 

Submitted to the Board, January 8th, 2003. Jim Newsome, recorder.