Minnesota Library Association

Academic And Research Libraries Division

Minutes of the Meeting of December 10, 2004

 

Present: Scott Marsalis, Linda Eells, Robin Ewing, Victoria Peters, Jim Newsome, Julie Kelly, Kim Clarke.

 

Julie brought the meeting to order.

 

A motion was made by Victoria Peters to approve the minutes of the November meeting, seconded by Linda Eells, and approved.

 

Old Business:

 

Board Elections-

The following persons were elected to the following offices:

Victoria Peters -  Vice-Chair/Chair-Elect

Jim Newsome – Secretary (one year term)

Stephanie McConnell – Member Communication

James Caufield – Member-at-Large (one year term).

 

Julie Kelly will officially notify them.

 

@Your Library-

Planning continues, and no exact date for the workshop has been set at this time.

 

ARLD Dialogues-

Scott Marsalis reported that ARLD Dialogue planning is ongoing.  Victoria Peters is actively organizing a session in Mankato for the end of February, hopefully involving a local non-library faculty member who will speak about new technologies.  Scott would like to have a local session on assessment. He may have more to report at the next Board meeting.  It was decided that in putting on the ARLD Dialogues, ARLD will pay the first $5 of ARLD members’ lunches.   A small honorarium for non-librarian presenters is also possible, though no monetary amount was decided upon.

 

ARLD Brochure to libraries via MINITEX:

Copies of the ARLD Brochure will be sent via MINITEX to academic library directors in Minnesota , with membership inserts, and an enclosed letter soliciting memberships from library staff.  Jim Newsome will compose the letter and send it to Karen Doherty, who will send the packet to Alison at MLA for copying, and then MINITEX will distribute.  This is planned to be completed in January.

 

MLA 2004 Annual Meeting

Julie Kelly passed around the results from individual program evaluations- all were quite positive. She will distribute session evaluations to their moderators for sharing with presenters.  There was much discussion of program suggestions left by those who filled out the evaluations.  We will continue to discuss these programming ideas as future planning goes forward.

 

ARLD Procedures Manual

Julie Kelly has begun to create an ARLD Procedures Manual for the aid of future ARLD chairs and other officers.  The Board brainstormed what to include in the manual.  Of high priority is the planning process for ARLD’s participation in MLA’s annual conference.  Suggestions included: MLA Planning timeline, MLA Conference Planning committee and how it works, who is responsible for what at the conference itself, program moderator tasks, the parameters of co-sponsoring programs with other MLA sections and divisions, and ARLD conference budgeting.

 

Besides the conference, other items the Board wishes to include in the manual are job descriptions of officers and volunteers (including normal terms of volunteer positions), and procedures for keeping ACRL membership mailing lists up to date.

Julie Kelly will create and share with the Board a draft of the MLA Conference section, and will also outline for discussion other possible topics to include in the manual. 

 

Interest Groups

The next step in creation of ARLD interest groups will be the meeting of the ARLD Community College Task Force. (Time and Date to be determined).

 

ACRL 2005 Volunteer Opportunities

This will be a major agenda item at our next meeting.  Julie Kelly will inquire into the past history of hosting dinners: numbers of people at dinners, total number of dinners to host, etc. and will report back to the Board at our January meeting.

 

New Business

Set January Meeting

The Board discussed creation of a regular meeting time for next year.  It was agreed that 12:30 PM on Fridays works better than Noon as a start time, though 12:30 is also not perfect.  The Fourth Friday of the month rather than the second Friday also was preferred.  This would place the next meeting on Friday, January 28th at 12:30 PM , probably in the usual MLA office area.  However, as Karen Docherty, the new chair, was unable to attend this meeting, Julie Kelly will consult with her to ensure that this time will work, and will get back to the Board with an official meeting time for January.

MLA/MEMO Information Literacy Group-

There is an ad hoc, joint MLA/MEMO Information Literacy Group.  Their next meeting is on January 7th. Julie Kelly suggested that ARLD should have a member on the group, so that academic library information literacy viewpoints are represented.  The Board concurred.  Julie Kelly volunteered to be the ARLD representative, and the Board agreed.  She will send the Board the URL for the group so we can see the MEMO Information Literacy Standards that have already been created.

MLA 2005- Next Steps

Julie Kelly will talk to Alison Schaub, Executive Director of MLA, about the conference preparation timeline, and report to the Board at or before our next meeting.  Julie will also talk to Alison about the possibilities for creating a regular student panel session at MLA, and also about the possibilities for a poster session near or in the exhibit area.  This could be open to all MLA member, but would probably include mostly academic library projects.   The Board was asked to begin thinking about a potential keynoter.  Several possibilities were mentioned, including an educational gaming expert.

 

Length of Terms for Volunteer Board Members-

The Board agreed that the length of term for volunteer board members will be 2 years, ending in December.

 

Julie Kelly was thanked and applauded for her outstanding leadership as Chair.

 

Next Meeting- Tentatively set for Friday, January 28th at 12:30 in the MLA meeting room or nearby.

 

Respectfully submitted,

Jim Newsome. Recorder.