MLA Academic and Research Libraries Division

 

Minutes of the Meeting of April 4, 2003

 

Present:  James Caufield, Karen Docherty, Laurel Haycock, Julie Kelly, Jane Ann Nelson, Jim Newsome.   Karen Fischer was unable to attend.  Julie Kelly chaired the meeting in her absence.

 

Old Business:

  1. Proposed agenda was adopted with the addition of old business item #5: Legislative Liaison appointment.

 

  1. Approval of Minutes-  Minutes of the March meeting were approved and will be forwarded to the MLA office.

 

  1. ARLD Planning Day Update- Jane Ann Nelson distributed an ARLD Day planning document as a guide for our discussion.  Registration information went out on all the MLA lists for two consecutive Mondays, and was also distributed via MINITEX courier to Minnesota academic libraries.  A registration form was also placed in the latest MLA Newsletter.  The speakers are now set.  Jane Ann will e-mail speakers and confirm their participation, plus get a few sentences from each for introductions.  Laurel Haycock will contact Jim Laumeyer to see if he will provide an outline for the panel of responders to his session, and will get the information to the panelists.  The following people agreed to be hosts for the following sessions:  Karen Docherty for “Games Academics Play,” James Caufield for “Going from Good to Great,” Julie Kelly for “Clash or Collaborate,” and Laurel Haycock for “Understanding and Welcoming Generations X and Y.”  Caufield will contact the two presenters from his session for an overview of their presentations. Coordinators will check their speakers for any equipment needs they may have, and will forward these to Jane Ann, ASAP.  They will also mention to their presenters that MLA can supply copies of handouts only with sufficient lead time.

Haycock reported that the poster sessions are set.  The logistics of placement, set-up, and staffing were discussed.  Room arrangements for the Kirby Ballroom were discussed and agreed upon, including a speaker podium for the keynoter before lunch. After the keynote, Laurel H. will  introduce the poster session presenters who will say a few words about their posters to whet the audience’s appetite. 

 The timeline for the day was discussed, and it was decided to extend the afternoon soda break for an additional five minutes or so, and have the afternoon tour start a little later, as a result.  Jane Ann N. will ask Liz Johnson if UMD can accommodate this change.

Jane Ann Nelson then reviewed program costs, which ARLD should meet.  She will coordinate requests for non-librarian speakers’ reimbursements, and will ask presenters to turn in mileage to her, as well.

Jane Ann will ask Alison Johnson of MLA to create pre-made name tags and also ask her if she can attend the days events as a helper.

Jane Ann will also ask Liz Johnson to make signs directing people from the Library to Kirby Center and others that she feels might be useful.  She will also ask Johnson to insure mikes and podium are arranged ahead of time.

Program evaluations were discussed.  Karen D. will make the type bigger.  Time will need to be built in at the end of the day for evaluations to be filled out before the tour. Jim N. will compile the evaluation results.

Volunteers were discussed.

Karen Docherty will work with Alison Johnson to make the official handout/agenda for the program.  Laurel H. will send poster session information to Karen Docherty for inclusion in the handout materials. 

James Caufield suggested that it would be fun for attendees who did not have immediate travel plans to have dinner together at a local restaurant afterwards. The group liked the idea.  James will contact Liz Johnson about this, and email Karen D. on the particulars.  Karen D. can then get a line or two about this into the program. 

Several of the Board will arrive at the Kirby Center at 8:55am to begin the day’s setup.

Jane Ann will contact Liz Johnson to ensure that there will be some sort of parking available nearby, and will email folks where to park.

Jane Ann will contact Liz Johnson about the possibility of having student musicians play during registration or at lunch.

 

4.     Program Ideas for Next Fall’s Conference- Julie Kelly reported on her attendance at the March 21st meeting of the Conference Program Planning committee.  All the other MLA groups we approached about co-sponsoring our program ideas agreed to do so.  We were asked to co-sponsor a collection development program with the Tech Services Section, and agreed.  We are still waiting for word from the Conference Planning Committee on which programs have received final approval. At this point we are in a holding pattern in this area until we know. Probably our programs will run on all three days of the conference.

Our business meeting can be a lunch on Friday.

 

5.     ARLD Legislative Liaison- Karen Docherty will notify Kristen Clark that she is

The ARLD Legislative Liaison.  Karen D. will ask the Legislative Committee to get in touch with her, and she will also be invited to attend our May 9th Board meeting to meet us and discuss our concerns.

 

 

 

New Business

 

1.     Co-Chair for ACRL 2005 Conference Local Arrangements Committee- At the present time Wendy Pratt Lougee of the University of Minnesota is the one appointed co-chair for local arrangements.  Karen Fischer is asked to contact Lougee and offer her our support, but not to bring forward the name of any co-chair candidates at this time, pending Lougee’s wishes.  

2.     ACRL Conference Volunteers Committee – Karen Fischer will also offer our services in finding volunteers for this committee, should Wendy so desire.

 

The next ARLD Board meeting is scheduled for Metronet Room 317, Friday May 9th, 2:45-4:45pm.

 

Respectfully submitted,

Jim Newsome, Secretary

Approved by Board, May 9, 2003