April 9, 2004

Present: Kim Clarke, Karen Docherty, Linda Eells, Robin Ewing, Anna Hulseberg, Julie Kelly, Anne Mackereth, Jim Newsome, Victoria Peters.

Julie Kelly called the meeting to order at Noon .

Minutes of the meeting of March 12, 2004 were approved as distributed, and will be posted to the MLA ARLD webpage.

Old Business:

1) MLA Programs - Update

Karen Docherty reported that 8 of our programs were approved for the Annual Conference in Duluth . She also reported tentative dates and times for the sessions. We have until June to flesh them out. It was decided not to have an “@Your Library” pre-conference in Duluth due to logistical problems. Other conference possibilities were discussed, for example some way of bringing academic librarians together for a social event, for example an evening train tour. We also discussed how some programs we agreed to co-sponsor did not appear in the tentative program with us listed as co-sponsors. Karen will follow up on this.

2) ARLD Day-

There were already 95 registrants with a week until the registration deadline. Details for the day were discussed. It was decided to bring a Suzuki music group from Mankato for our background music. The Board agreed to pay them $75 for travel expenses.

Handouts/Programs were discussed. Anna will create them and get to Alison Johnson at MLA for copying.

Morning Registration details were worked out, including use of a volunteer to help Board members with the staffing of a registration table. The Board went through the timeline of the day, and Board members were assigned a variety of tasks.

The introducers of the various sessions were assigned. Wendy Pratt Lougee will introduce Ken Frazier, Victoria Peters- the reactor panel, Jim Newsome- the poster people. . For the afternoon breakouts: Julie Kelly - Virtual Reference, Karen Docherty - Collaboration, Kim Clarke- Collection Devt., and Anne Mackereth - Googlization.

An evaluation form was discussed. We agreed upon a shortened and slightly modified version of the one used at the past ARLD day in Duluth . Anna Hulseberg will revise it and send to Alison Johnson at MLA for copying. After the conference Newsome will collect the evaluations, and send to Alison Johnson for compilation.

Food and refreshments were discussed. One change: it was agreed to have coffee available in the afternoon along with water and soda, and to provide 40% of lunch sandwiches as veggie.

Setup and equipment were discussed. Breakout group introducers will be responsible for ascertaining each of their groups’ needs, and providing support.

The moderators for the last two sessions of the day were also reminded to make sure that attendees fill out the evaluations at that time.

One suggestion for the future was to charge students less money for registration.

3) ARLD Webpage

Linda Eells distributed a handout with potential web-page enhancements and redesigns. All of the suggestions were approved, with the exception of a News feature of the month. It was agreed that this would be too difficult, and not always relevant. Anne Mackereth and Linda Eells will continue to work on enhancing the page. They were thanked for their creative and productive endeavors. Note: Eells mentioned that one problem with the current page is that it is non-functional with Netscape 7.02. They have notified Alison Johnson. [Secretary’s note- on April 15, 2004 it worked on Netscape 7.1].

New Business:

1) ARLD Brochure

The Board reiterated that a brochure would be useful. A task force of Anna Hulseberg and Kim Clarke was formed to create one.

2) The MLA Legislative Forum will be held at Augsburg College , June 17^th-18th.

There is usually not much academic library participation at this event. There was discussion of why (the event tends to be geared towards public libraries). The Board brainstormed whether participation could be increased. One suggestion was to distribute brochures about the event at Academic Libraries Day. Alison Johnson will be asked to provide them. A general discussion followed of how ARLD can be more involved in influencing library-related legislation in Minnesota . Robin Ewing was also thanked for her excellent work keeping the ARLD membership informed of relevant national and Minnesota legislative issues.

Additional Report: Julie Kelly reported that no instructional dialogues will occur until after ARLD Day

Julie Kelly then adjourned the meeting at approximately 2:00pm .

Next Meeting: May 14^th, Noon-2:30pm Room 320- MLA/MELSA offices.