Academic and Research Libraries Division (ARLD), Minnesota Library Association Board Meeting
Friday, December 21, 2001, 12:30-3:00 p.m.
MLA Office
Attending:
Virginia Dudley, Past Chair
Karen Fischer, Vice-Chair/Chair-Elect 2002
Laurel Haycock, Member-at-Large 2002
Dicksy Howe-Noyes, Chair
Julie Kelly, Information Coordinator
Joe Mount, Member-at-Large 2001 and 2002
Jane Ann Nelson, Vice-Chair/Chair-Elect 2001
Carol Zinda, Member-at-Large 2001
Call to order:
After a holiday lunch together, Chair Dicksy Howe-Noyes convened the meeting at 12:30.
Minutes:
Since our secretary was not present, Jane Ann Nelson agreed to provide minutes.
Budget Report:
Jane Ann Nelson reported that our requests to the MLA Board for the Annual Budget (request of $675) and Event Budget (ARL Day request of $276 and Best Practices in Instruction request of $925) were all approved.
Connections to ALA
and MLA:
--Chair Howe-Noyes will attend the leadership training at Midwinter ALA training.
--She has talked with Melissa Brechon (Carver County) and Marlene Moulton-Janssen (MELSA) about getting ARLD information in the MLA newsletter and on the web page.
--In the current ACRL newsletter, Chapter Topics, there is an article about Minnesota happenings.
--Minnesota is eligible for funds and to apply for speakers from ACRL. Howe-Noyes will research this funding at Midwinter so that we can apply.
--ACRL is concerned about the effects of the proposed Uniform Computer Information Transactions Act (UCITA) on academic libraries. This may be an idea for programming at our MLA conference. Jym Wroblewski (MN Dept. of Children, Families & Learning) keeps informed of the current status of adoption UCITA by the various states.
--The next ACRL national conference is in Charlotte, NC, in 2003. Deadline for program proposals is May 2002.
--So that ARLD members can easily read information from other states which is published in Chapter Topics, we will put a link from our web page.
Schedule Meetings in 2002:
Jane Ann Nelson submitted a proposal of meeting dates for 2002. We set 9:30 as the time for January 25 meeting at the MLA office. Officers were asked to email Nelson concerning conflicts with the meeting schedule as proposed.
Web Page and
Communications:
--We were treated to Julie Kelly’s demonstration of the new ARLD web page she is creating. We suggested that it might include information on how to join the moderated listserv.
--Articles for the MLA newsletter are due on the fifth day of “odd” months (January, March, etc.). Kelly will send in our articles and welcomes input from all officers.
Committee Members’ Responsibilities:
--We reviewed the responsibilities of each of the board positions:
===Information (Communications) Coordinator: maintain web page, distribute announcements of events, coordinate MLA column, send in our news to ACRL Chapter Notes
===Members-at-Large: assist the group with advice and at main events. We also suggested that the Member-at-Large in the second year might be in charge of the Nominating Committee. In the past, one Member-at-Large was the Legislative Liaison to MLA; however, other ARLD members who have an interest in legislative issues might be tapped for this service.
===Secretary/(Treasurer): keep and archive minutes of all meetings. Treasurer’s functions are now taken care of by the MLA office.
===Vice-Chair/Chair-Elect: solicit presenters and organize sessions for the MLA Conference, chair meetings in the absence of the Chair, assist the Chair in any way needed.
===Past Chair: plan ARL Day (a process begun while still Chair).
===Chair: form agendas and chair meetings, guide the organization, represent the organization on MLA Board and to the public
--We noted that as by-laws are revised, some of the titles of officers may need to be revised (as has been done on our web page).
--We discussed the responsibility of inviting new members to ARLD. We agreed that Members-at-Large and all other officers could and should use their contacts to promote membership among library personnel in their own area (e. g., collection development, technical services). Furthermore, we agreed to target in a deliberate manner people newly hired in Minnesota.
Appreciation to Out-going Officers:
Chair Howe-Noyes expressed appreciation to Past Chair Virginia Dudley and Member-at-Large Carol Zinda. Speaking on behalf of the officers and membership of the ARLD organization, she noted Dudley’s and Zinda’s dedication, creative ideas, and energy in serving the organization.
--Chair Howe-Noyes announced that plans for ARL Day, slated for Cambridge, would not work on April 11-12 but could on April 4-5. However, at that same time, Minnesota State University, Mankato, is planning a library conference and three libraries (including Carleton and Macalester) will be sponsoring a limited enrollment conference for faculty and librarians. We would like to draw 130 people to our ARL Day, but would face serious competition for participants. We discussed at length whether we would have sufficient attendees and how to encourage people to attend. Finally, we decided not to compete with the other two events this year. Instead, we will support these other two conferences.
--Furthermore, we will concentrate our efforts on sponsoring the smaller library instruction sessions around the state.
--In addition, we will work to put ourselves in the roles of coordinator and publicist for academic library meetings throughout the state, no matter by whom they are sponsored. ---We will also conduct a survey of academic librarians to see whether there would be interest in a conference at another time of the year.
--The Chair will contact Bonnie Boese at Cambridge and Kathleen Ashe at MNSCU to let them know how we appreciate their cooperation in our planning but that ARL Day will not take place this year.
Respectfully,
Jane Ann Nelson (pro-temp)